Administrative Professional / Bookkeeping

Job Description
Job Summary

Our company is looking for a focused, industrious, and likable candidate to fill a vacant administrative clerk position. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Our ideal candidate is an efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Responsibilities:

Answer and direct telephone calls

Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders.

Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers

Maintain updated systems for filing, inventory, mailing, and databases

Handle incoming and outgoing office correspondence

Compile and maintain records of office activities and business transactions

Type, format, proofread and edit documents from notes or dictation

Prepare meeting agendas; attend meetings to take notes and write minutes

Manage work schedules, calendars, and appointments

Obtain information to respond to requests by reviewing files, documents, and records

Take inventory and order materials, supplies, and services as needed

Troubleshoot problems that arise with office equipment

Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money

Prepare and mail bills, invoices, checks, and contracts.

Make travel arrangements for personnel

Supervise and direct the work of lower-level clerks

Qualifications
Requirements And Qualifications

Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office

Prior secretarial experience preferred, but not required

Strong communication skills; ability to interact productively with supervisors, peers, and subordinates

Superb organizational skills

High school diploma or equivalent required

Additional Information
All your information will be kept confidential according to EEO guidelines.

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