Virtual EA

Executive Assistant Luxury Automotive Customization

Position: Executive Assistant

Location: Remote (US-based preferred Eastern Time zone required)

Employment Type: 1099 Independent Contractor

Schedule: MondaySaturday, 9:00 AM 6:00 PM ET

Compensation: $70,000 $85,000/year + performance-based bonuses

About The Role

A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions.

This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities.

You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently this role is for you.

Key Responsibilities

Calendar & Communication Management

Own and manage the CEO's calendar, schedule, and priorities

Handle inbox management with a zero-inbox approach

Draft and manage correspondence, client updates, and follow-ups

Prepare briefing notes and agendas for meetings

Team & Operations Oversight

Oversee a remote team of 56 members (marketing, social media, outreach)

Collect, compare, and summarize team performance reports

Act as the gatekeeper and liaison between the CEO and the team

Ensure deadlines, milestones, and deliverables stay on track

Process & Systems Building

Create and implement SOPs, workflows, and organizational systems

Identify inefficiencies and proactively recommend improvements

Bring structure and accountability to a growing organization

Administrative & Financial Support

Manage travel arrangements and logistics

Handle expenses reporting, contract preparation, and financial admin tasks

Support budget planning and financial coordination

Coordinate event logistics as needed (future growth area)