Executive Assistant

Job Description

Job Description

TITLE: EXECUTIVE ASSISTANT

LOCATION:   PINE BROOK, NJ (onsite 5 days a week)

 

JOB SUMMARY:

 

Firm X is seeking an experienced, full-time Executive Assistant to support the firm's co-founder   in  their New Jersey, office . The successful candidate will work full-time in our Pine Brook, NJ, office.

RESPONSIBILITIES:

• Assist the co-founder in an extremely fast-paced, high energy environment
• Acting as point of contact between the partner and internal or external colleagues
• Position has considerable contact with sophisticated clients and requires advanced social skills
• Providing administrative assistance, including writing emails on the partner's behalf
• Managing the attorney's heavy calendar, coordinating meetings and appointments
• Time entry using CenterBase
• Answering direct lines in a timely and polite manner
• Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to multiple states; keeping records
• Making travel arrangements and detailed itineraries
• Communicating calmly with partner, staff, attorneys, and clients
• Organizing and coordinating marketing activity, tasks, travel and meetings
• Communication both in written and spoken form

REQUIREMENTS:

 

• Three (3+) years' experience as an Executive Assistant (prior experience as an Executive Assistant for a high-level executive preferred; law firm or professional services experience helpful)
• Extensive calendaring/scheduling experience
• Above average proficiency in MS Word, Outlook, Excel, Power Point and Adobe
• Excellent communication, proofreading, organization and management skills
• Ability to multitask and prioritize assignments
• Great verbal and written communication skills
• Professional discretion and exceptional attention to detail