Executive Assistant
The Rockridge Group
Job Description
Job Description
TITLE: EXECUTIVE ASSISTANT
LOCATION: PINE BROOK, NJ (onsite 5 days a week)
JOB SUMMARY:
Firm X is seeking an experienced, full-time Executive Assistant to support the firm's co-founder in their New Jersey, office . The successful candidate will work full-time in our Pine Brook, NJ, office.
RESPONSIBILITIES:
- Assist the co-founder in an extremely fast-paced, high energy environment
- Acting as point of contact between the partner and internal or external colleagues
- Position has considerable contact with sophisticated clients and requires advanced social skills
- Providing administrative assistance, including writing emails on the partner's behalf
- Managing the attorney's heavy calendar, coordinating meetings and appointments
- Time entry using CenterBase
- Answering direct lines in a timely and polite manner
- Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to multiple states; keeping records
- Making travel arrangements and detailed itineraries
- Communicating calmly with partner, staff, attorneys, and clients
- Organizing and coordinating marketing activity, tasks, travel and meetings
- Communication both in written and spoken form
REQUIREMENTS:
- Three (3+) years' experience as an Executive Assistant (prior experience as an Executive Assistant for a high-level executive preferred; law firm or professional services experience helpful)
- Extensive calendaring/scheduling experience
- Above average proficiency in MS Word, Outlook, Excel, Power Point and Adobe
- Excellent communication, proofreading, organization and management skills
- Ability to multitask and prioritize assignments
- Great verbal and written communication skills
- Professional discretion and exceptional attention to detail
Vacancy posted more than 2 months ago
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