Virtual EA
$70k - $85kTrivium
Executive Assistant Luxury Automotive Customization
Position: Executive Assistant
Location: Remote (US-based preferred Eastern Time zone required)
Employment Type: 1099 Independent Contractor
Schedule: MondaySaturday, 9:00 AM 6:00 PM ET
Compensation: $70,000 $85,000/year + performance-based bonuses
About The Role
A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions.
This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities.
You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently this role is for you.
Key Responsibilities
Calendar & Communication Management
Own and manage the CEO's calendar, schedule, and priorities
Handle inbox management with a zero-inbox approach
Draft and manage correspondence, client updates, and follow-ups
Prepare briefing notes and agendas for meetings
Team & Operations Oversight
Oversee a remote team of 56 members (marketing, social media, outreach)
Collect, compare, and summarize team performance reports
Act as the gatekeeper and liaison between the CEO and the team
Ensure deadlines, milestones, and deliverables stay on track
Process & Systems Building
Create and implement SOPs, workflows, and organizational systems
Identify inefficiencies and proactively recommend improvements
Bring structure and accountability to a growing organization
Administrative & Financial Support
Manage travel arrangements and logistics
Handle expenses reporting, contract preparation, and financial admin tasks
Support budget planning and financial coordination
Coordinate event logistics as needed (future growth area)
Trivium
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