Administrative professional - education

KVC Missouri Administrative Assistant, St. James Education Programs

Location: St. James, MO Pay: $15.50$20.00 per hour (determined by education and experience)

Position Summary

The Administrative Assistant provides administrative and operational support for KVC Missouri's Central Education Programs. This role supports daily office operations, maintains accurate records and documentation, assists staff and leadership, and helps ensure efficient program coordination in a trauma-informed educational environment.

Education & Qualifications

High School diploma or equivalent required

Minimum of six (6) months of clerical experience

Two (2) years of administrative experience preferred

Associate or bachelor's degree preferred

Licensure/Certification

Valid driver's license

Valid auto insurance

Experience & Skills

Ability to type at least 60 words per minute

Experience using office equipment and computer software

Strong organizational, communication, and customer service skills

Ability to handle confidential and sensitive information professionally

Experience working with children and families in a trauma-informed environment preferred

Ability to multitask and manage competing priorities in a fast-paced setting

Requirements

Must be at least 21 years old to apply

Pre-employment drug screen, physical, and background check required

Essential Functions

Maintain confidential files, records, and non-routine information

Perform general office duties including answering phones, ordering supplies, maintaining office inventory, and assisting internal and external customers

Prepare correspondence, reports, spreadsheets, charts, and other documents with attention to grammar and accuracy

Maintain databases, census boards, tracking systems, and filing systems

Process billing, purchase orders, checks, credit card requests, and receipts

Coordinate incoming and outgoing mail, courier services, and interoffice communications

Assist with travel arrangements, meeting coordination, agendas, rosters, and meeting minutes

Support compliance with administrative procedures and organizational standards

Assist with vendor research and cost comparisons

Process student enrollments, disenrollments, admissions, and discharges for school programs

Maintain program files and prepare closed cases as needed

Assist with website updates and program documentation when applicable

Perform additional duties as assigned to support the mission of KVC Missouri

Why KVC?

KVC is a nonprofit child placing and behavioral health agency with a long legacy of compassionately serving children and families. We are committed to providing our employees with a supportive and rewarding work environment. We also believe in the importance of work-life balance, and we offer a variety of programs and resources to help our employees achieve it (Wellbeing Committee, DEI+B Committee, Talent Development Programs, etc.)

At KVC Health Systems, our employees are our greatest asset. Based on the voice of our employees, KVC debuted with an 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. We are committed to providing a positive, supportive work environment where you can do your best work and love coming to work every day.

KVC Health Systems