FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant – Preconstruction (Estimating Support)
Construction / Commercial General Contracting
Assignment Type: Contract-to-Hire
Work Schedule: Full-time, Monday–Friday, standard business hours (on-site 5 days/week)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Addison Group is partnering with a leading construction firm in the Mid-Atlantic region known for delivering complex commercial, institutional, and government projects. Their Preconstruction team plays a critical role in ensuring projects are fully scoped, accurately priced, and set up for successful execution before construction begins.

Our client is seeking a highly organized Administrative Assistant to support their Preconstruction (Estimating & Purchasing) team. This individual will play a key role in keeping bid processes moving efficiently by coordinating documentation, supporting subcontractor outreach, and assisting with the preparation of bid materials. Coordinate incoming and outgoing bid documents, drawings, and proposal materials
Assist in assembling bid packages including forms, submissions, and supporting documentation
Distribute project opportunities and manage communication with subcontractors
Track bidding activity and maintain outreach logs and internal databases
Support bid-day preparation including scheduling, organization, and logistics
Maintain organized filing systems and ensure project records are up to date
Manage calendars, schedule meetings, and provide general administrative support to the estimating team

3+ years of administrative experience, preferably within the construction industry

• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred
• Proficiency in Microsoft Office (Excel and Word required)
• Professional communication skills and strong office presence
• Must be able to commute onsite daily (role is fully in-office)

Role supports a team of ~19 within the Preconstruction department
Exposure to high-profile commercial and government projects
Stable, long-term contract-to-hire opportunity with room for growth
Highly collaborative and structured team environment
Strong training and onboarding within a well-established organization

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. xhyhwjd Reasonable accommodation is available for qualified individuals with disabilities, upon request.