Head of Programme Management

The Alliance for the Arts in Research Universities (a2ru) is seeking a Program Coordinator to provide administrative and operational support. a2ru is hosted by and housed at the University of Michigan in Ann Arbor, Michigan within the office of the Vice Provost for Engaged Learning (VPEL).

Program coordinator supports the operation of the unit in a dynamic, collaborative environment including a2ru staff and external partners; enabling the unit to function smoothly and support senior staff. The coordinator will maintain a database of members and contact and support the Executive and Associate Director in communication campaigns, including website and social media. This position supports all a2ru staff, liaises with VPEL central office; The position is hybrid remote/in person and requires some travel.

Manage database: generate data for reporting

Assist in overall unit budget development, maintenance and reporting

Prepare and coordinate all partner agreements and associated billing as needed

Prepare and coordinate all contracts with outside parties as needed (catering, conference services, website, subscriptions, sponsorship agreements)

Establish and maintain clear, strong coordination to implement and maintain U-M's best practices in processes, payments, financial tracking, and procedures that facilitate a2ru operations

Provide administrative support and scheduling assistance for the Executive Director and for other a2ru personnel

Provide administrative support for Executive Committee meetings, agendas, minutes and scheduling, as well as all other a2ru meetings

Order and maintain all office supplies and equipment

Arrange travel for a2ru Executive Director, staff, and guests

Support the a2ru Associate Director in all aspects of the planning, organization, and financial management of two national conferences.

Develop and manage event and project budgets

Track and execute conference-related grant programs including application review, awards, and follow-up reporting

Serve as a team lead/member as needed for additional a2ru webinars and events, workshops and projects on home and at affiliate campuses

Management of efficient and updated communications processes, in close collaboration with the Executive and Associate Directors, by maintaining the a2ru website, contact and mailing lists, regular communication channels, contacts database, social media outreach, and the development, display and distribution of all marketing and program materials

Professionally represent a2ru to students, faculty, alumni, a2ru partners, and others

Bachelor's degree and 3-5 years of progressively responsible event management and administrative experience, or equivalent professional experience.

Excellent verbal, written and interpersonal skills with a strong customer service focus and demonstrated commitment to creating a positive work environment.

Demonstrated ability to successfully interact with various management levels and department staff internal and external to the University.

Demonstrated ability to work in a team environment as well as independently, set priorities, multi-task, handle multiple assignments and deadlines, and display excellent judgment while operating in a flexible and professional manner.

Strong technical proficiency, including MS applications (Word, Excel, PowerPoint); Google calendars and documents.

Ability to quickly learn new technical systems for accessing data, creating necessary reports, using CRM and other communication systems.

Working knowledge of applicable University policies and procedures.

Familiarity with higher education culture, reporting structure and decision-making.

Interest in the arts and art-making, creativity and design thinking, student development and/or integrative STEMM fields.

On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

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