FULL-TIME ADMINISTRATIVE PROFESSIONAL
Ataneconsulting
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Job Title
Administrative Assistant
Location
100 Great Meadow Road - Wethersfield, CT 06109 US (Primary)
Job Type
Full-time
Education
Bachelor's Degree
Job Description
Our growing engineering firm is looking for a full-time Administrative Assistant to also assist with project invoicing and billing coordination to join our team in Wethersfield, CT office.
Responsibilities
Assist Executive Vice President and Engineering staff.
Scheduling, correspondence and coordination with clients and subconsultants.
Collation and assembly of various client reports and documents.
Data entry, review and filing of project documentation to maintain current and accurate databases.
Assist with maintaining project billing records and tracking project expenses.
Assist with preparation, review and processing of project invoices.
Assist with biweekly timesheet and payroll processing.
Coordinate with other offices.
Make travel arrangements and coordinate meetings.
Assist with marketing related (proposals, social media) administrative aspects.
Requirements
2+ years of administrative experience, preferably in the engineering or construction
Excellent communication, organizational and follow-through skills.
Motivated self-starter with the ability to work well independently and as part of a team.
Strong computer skills in MS office (Word, Excel, Power Point, Outlook).
Comfortable working with numbers.
Ability to handle confidential materials.
Effectively manage multiple tasks and deadlines.
Data entry and review of spreadsheets to maintain current and accurate databases.
Coordinate with other offices.
Make travel arrangements and coordinate meetings.
Assist with proposal related administrative aspects.
#J-18808-Ljbffr Ataneconsulting
Vacancy posted 2 days ago
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