Human Resources Generalist, Payroll and Recruitment

Position Summary : The HR Generalist is responsible for supporting the day-to-day human resources operations while working within the mission, vision, and core values of the organization. This position plays a key role in creating a welcoming and professional employee experience from recruitment through onboarding and ongoing employment support. The HR Generalist serves as a primary point of contact for employees, applicants, and new hires and is responsible for coordinating onboarding, orientation, employee follow-up meetings, scheduling, HR administration, and payroll support while maintaining strict confidentiality.

This role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities :
Coordinate and manage all onboarding activities for new hires, including pre-employment documentation, scheduling, communication, and orientation logistics.
Serve as the primary point of contact for new employees during the onboarding process.
Conduct and coordinate employee orientation sessions.
Schedule interviews, onboarding meetings, orientation sessions, and other HR-related meetings.
Greet applicants, candidates, new hires, employees, donors, guests, and visitors in a professional and welcoming manner.
Facilitate 30-day, 60-day, and 90-day employee check-in meetings and track completion.
Provide reporting and data related to recruitment, onboarding, turnover, vacancies, and new hire trends.
Maintain accurate employee personnel and onboarding files in accordance with organizational and legal requirements.
Assist with recruitment processes including job postings, interview coordination, candidate communication, and onboarding preparation.
Coordinate with IT and department leaders regarding new hire setup, equipment needs, access requests, and distribution lists.
Support employee engagement and retention initiatives.
Assist with maintaining HR documents, forms, policies, organizational charts, and intranet updates.
Provide payroll backup support as needed, including assisting with timecard review, payroll processing support, and employee payroll-related questions.
Assist employees with HR-related questions and direct them to appropriate resources.
Support compliance efforts related to onboarding documentation, I-9 completion, and required training.
Prepare HR-related reports, spreadsheets, correspondence, and presentations.
Assist with coordination of employee events, trainings, wellness initiatives, and staff meetings.
Maintain confidentiality of employee, organizational, and donor information.
Assist with special HR projects and other duties as assigned.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. Employment is at-will and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Qualifications and Success Factors
Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Minimum of 2–4 years of human resources, onboarding, administrative, or employee support experience preferred.
Strong interpersonal and customer service skills with the ability to interact professionally with employees, applicants, leadership, donors, and community members.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality and exercise discretion.
Experience with HRIS/payroll systems preferred; Paylocity experience strongly preferred.
Proficient in Microsoft Office including Outlook, Word, Excel, and Teams.
Ability to adapt to new technology and business processes.
Experience coordinating meetings, schedules, and onboarding activities preferred.
Ability to work collaboratively across departments and build positive working relationships.