Secretary (Hourly)

Building Secretary

Scope: To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve. All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.

Qualifications:

Minimum of high school diploma

Prefer college or 2 years experience in similar position

Confident, well-groomed, professional, self-motivated, and able to work with minimum supervision

Excellent communication skills verbal and written

Ability to interact pleasantly and tactfully with administrators, students, employees and visitors

Competent computer skills: Microsoft applications and database software such as Powerschool

Competent clerical and organizational skills

Responsibilities:

Greet students, staff, and visitors

Answer phone and relay and/or take/deliver messages

Create an organized and efficient running office

Perform as confidential secretary to Administrator and District

Register students, checking all forms for accuracy and signatures, making copies as needed

Maintain student enrollments cards, keeping them up-to-date and complete

Maintain accurate record of student book rental

Track student attendance - keeping records up-to-date and accurate

Enter data into data base programs

Maintain all files as directed by Administrator (i.e. student, employees, correspondence)

Check time sheet for hourly wage employees; sending to Board Office for payroll

Maintain absentee report for classified employees and forwarding to Board Office each week

Maintain an up-to-date master schedule

Type suspension letter and maintain file on all such letters for end of year report

Compile information and complete all State Reports as directed

Maintain and track supplies - requisitions, purchase orders

Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by Administrator

Coordinate the work of other secretaries and volunteers as directed by Administrator

Keep supply of district forms needed for employees

Perform other duties as directed by Administrator(s)

Physical Requirements:

Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basis

Must be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basis

Tasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties

Edwardsville School District