Administrative Professional (part-time or full-time)

PART-TIME ADMINISTRATIVE ASSISTANT

CLASSIFICATION

Non-exempt; Full-time, 20 hours/week; 10-month

SUMMARY

The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing various clerical and administrative tasks.

ESSENTIAL FUNCTIONS

Welcomes and manages visitors while enforcing school safety protocols, including screening (e.g. Raptor)

Answer and transfer phone calls, screening and taking messages when necessary

Oversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutes

Provides a range of student support services, including, but not limited to, student attendance, lunch, bus duty

Manages and processes purchase order requests through our Skyward program

Coordinates and schedules meetings, travel, conferences, and appointments for the Principal and/or assigned staff

Maintains the calendars for the building, Principal, and/or designated individuals/departments

Assists in planning and scheduling school events and activities

Processes incoming funds, documents, and items at the building level, ensuring accurate handling and timely distribution

Responds to and resolves inquiries and questions as directed from students, parents/guardians, staff, and administrators

Execute all written, verbal, mail, and electronic communication, as directed, including internal and external correspondence

Accurately and confidentially maintains physical and electronic databases and filing systems and student records

Manages student registration and creates class rosters for Grades 6-8

Maintain the confidentiality of students, employees, and other sensitive District information

Procures and maintains office supplies and coordinates maintenance of office equipment

Collaborates with other departments to complete some office functions

Assist in the nurse's office as needed

Perform occasional off-campus errands

SKILLS/ABILITIES

Excellent verbal and written communication skills

Excellent interpersonal skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Proficient in Google Suite (e.g. Word, Excel, PowerPoint) and Google Workspace (e.g. Docs, Sheets, Slides)

Proficient in student information systems (e.g. PowerSchool)

Proficient in absence management software (i.e. Frontline, Red Rover)

Able to use security management software (i.e. Raptor, CrisisGo)

Ability to work independently and flexibly

Ability to learn, interpret, and apply policies and procedures

Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

PREFERRED SKILLS

Basic social media management

EDUCATION AND EXPERIENCE

High school diploma or equivalent required; Associate's degree preferred

Some experience in an administrative role, preferably in an educational setting (preferred, not required)

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer

Standing, bending, kneeling, crouching, and walking

Some lifting, carrying, pushing, and pulling up to 15 lbs.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

COMPENSATION

$21.50-$23.50 per hour, commensurate with skills and years of experience.

BENEFITS

Paid Time Off: 2 Personal Days + 10 Sick Days

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