FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant II – Los Angeles, CA

Full-Time | Hybrid | Los Angeles, CA

About Your Role

CMTS is seeking a detail-oriented Administrative Assistant II to support The Development Group Cost Accounting Team. This role provides essential administrative, clerical, and data coordination functions, including supporting consultant timekeeping processes, preparing and routing budget-related documentation, maintaining financial tracking records, and managing shared electronic files.

The Administrative Assistant II will also assist with reporting, data verification, and training users on internal systems while ensuring accuracy, organization, and efficiency across departmental operations.

Education Requirements

High school diploma (or equivalent)

What You’ll Need to Get the Job Done

Five (5) or more years of relevant work experience in administrative support or office coordination

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong keyboarding skills and working knowledge of MS Windows and related applications

Excellent written and verbal communication skills

Strong organizational and multitasking abilities

Ability to work independently and complete assignments with minimal supervision

Ability to thrive in a high-volume, fast-paced team environment

Proven record of office administration accomplishments

Strong attention to detail and ability to verify data accuracy

Dependability and accountability in completing assignments

Flexible attitude toward changing priorities and conditions

Ability to maintain organized files and workspaces

Preferred Qualifications

Experience with Prolog or similar project management/accounting systems

Familiarity with TDG policies and procedures

Experience supporting cost accounting or financial tracking functions

What You’ll Do

Perform routine and non-routine administrative, clerical, and data collection tasks in accordance with established procedures

Support consultant timekeeping administration and assist with user training

Prepare and route budgetary memos, requests, and related documentation

Maintain and update charge code lists, budget authorizations, and expenditure data

Gather, compile, and organize statistical and general data into reports for internal use

Develop, update, and maintain reports in spreadsheet, graphical, or narrative formats

Verify data accuracy, including cross‑checking supplier invoices against records

Scan, organize, and maintain electronic and shared files

Distribute reports and documentation as directed

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