Flex Part Time EA

Executive Assistant
Salary Range $27.00 - $31.50 Hourly Position Type Full-Time/Part-Time Category Admin - Clerical
The Executive Assistant provides administrative support to the Chief Executive Officer and the leadership team, managing calendars, coordinating meetings and travel, preparing documents and correspondence, and handling the day-to-day work that keeps executive operations running. The role requires discretion and sound judgment, as it has regular access to confidential business, financial, and personnel information.
Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
Draft, proofread, and format correspondence and reports on behalf of the CEO.
Build and format PowerPoint presentations for executive, board, and company-wide meetings, including charts, data visuals, and company branding.
Schedule and coordinate leadership team meetings, including agendas, materials, and logistics.
Assemble and distribute board and executive meeting materials in advance of scheduled meetings.
Maintain shared calendars for leadership travel, holidays, and key company deadlines.
Office and administrative operations:
Greet and direct visitors and coordinate hospitality for customers, dealers, and vendors on site.
Order and manage office supplies and coordinate with vendors and building services.
Maintain confidentiality of executive, financial, and personnel information at all times.

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience coordinating travel, expense reporting, and meeting logistics.

Communication/Language Skills
Ability to read and comprehend documents and follow instructions.
Strong writing and proofreading skills, including accurate spelling and grammar.
Professional presence when interacting with customers, dealers, vendors, and employees at all levels.
Proficient in MS Office products (Excel, Word, MS Outlook, MS PowerPoint, SharePoint, OneDrive).
Advanced PowerPoint skills, including building decks from raw content and applying company brand standards.
Proficient with AI tools for drafting, summarizing, and research support, with sound judgment about verifying output before it is used.
Discretion and sound judgment in handling confidential business, financial, and personnel information.
Ability to prioritize competing requests from multiple executives and meet deadlines with minimal supervision.
Ability to work independently with minimal supervision and to work in a team environment. Must be flexible to workdays, nights, or weekends if necessary.
Must adhere to all safety rules, policies and regulations in relationship to OSHA and Mark VII Equipment standards.

Prolonged periods of sitting at a computer.
Health & Wellness: Medical, dental, and vision insurance, plus 24/7 virtual care and mental health support via Teladoc. Includes tax-advantaged HSA and FSA savings options.
Financial Security: Company-paid Short-Term Disability, Long-Term Disability, and $25,000 in Life/AD&D insurance at no cost to you.
Retirement: 401(k) plan with company matching to help you build long-term wealth.
Time Off: Accrued Paid Time Off (PTO), paid sick leave, and paid company holidays to support a healthy work-life balance.
Mark VII - Clean Cars