EA - Compliance

We are searching for an experienced Executive Assistant with a passion for Creative Branding, Technology-driven innovation, and personal development; We are a dynamic and forward-thinking organization committed to excellence, innovation, and compliance within the Pharmaceuticals, Natural Health/Wellness, Hemp & Cannabinoid industry.
Our team works collaboratively to deliver high-quality products, strengthen our brand, and support reliable business growth in a fast-paced environment.
Position Overview The Executive Assistant to the Chief Marketing Officer (CMO) provides high-level administrative, organizational, and operational support to the marketing leadership function. This role is responsible for managing schedules, coordinating meetings, preparing documents and presentations, supporting marketing projects, and facilitating effective communication across internal teams and external partners.
Provide comprehensive executive support to the CMO, including calendar management, meeting coordination, travel arrangements, and expense administration.
Prepare agendas, briefing materials, presentations, reports, meeting notes.
Support the CMO in planning and tracking marketing initiatives, campaigns, product launches, events, and strategic projects.
Assist with the preparation and monitoring of marketing budgets, purchase orders, invoices, contracts, and supplier documentation.
Coordinate communication and information flow between Marketing, Sales, Product Development, Operations, Quality & Compliance, Finance, and senior leadership.
Support the preparation of presentations and reporting for leadership strategic planning sessions.
Conduct research and compile information to support market analysis
Maintain organized and confidential digital & physical files
Manage sensitive and confidential information with a high level of discretion and professionalism.
Support the coordination of external agencies, creative partners, consultants, suppliers, stakeholders.
Help monitor project timelines and identify outstanding actions, risks, or potential delays
Assist with event planning, trade shows, brand activities, product launches, or initiatives.
Contribute to the improvement of administrative processes, communication workflows, reporting systems, and marketing operations.

Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Marketing Coordinator, Chief of Staff, PM/PO or in a similar support role.
Excellent verbal and written communication skills in English.
Proven ability to manage complex calendars, competing priorities, deadlines, and confidential information.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with Google Workspace is an advantage.
Must be comfortable using AI tools, softwares and LLMs (It should be apart of your everyday life).
Ability to prepare polished presentations, reports, correspondence, and meeting materials.
Strong project coordination and follow-up skills.
Ability to work independently, exercise sound judgement, and take initiative with minimal supervision.
Strong sense of urgency, accountability, and commitment to delivering high-quality work.
Interest in marketing, brand development, consumer products, and the Hemp & Cannabinoid industry.

Monday - Friday 9:00 am - 5:30 pm

Application Process If you are a proactive, detail-oriented professional with a passion for supporting executive leadership, we invite you to apply for this exciting opportunity. We look forward to reviewing your application.