Now Hiring Ea

Executive Assistant
At Elsevier, we collaborate with leading academics, researchers, and practitioners across Science and Health to create trusted content that advances knowledge and improves outcomes. We support science and technology professionals, and health providers by providing accessible, trusted evidence-based information. We prioritize timely delivery, impactful content, and robust support for our authors and customers, using the latest technologies and data to innovate continuously and to advance human progress together.
The Executive Assistant works closely with, and supports the Content Acquisition VPs, Content Management and Operational Excellence VPs, plus the Reference Content Leadership team, to manage administrative activities and projects and ensure the smooth running of the business. In addition to EA support, the role will involve work on content coordination activities across the organization.
Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)
Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshooting
Maintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadership
Manage project approvals and workflows, including executive-level coordination up to MD and CEO
Act as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewals
Lead onboarding coordination, including scheduling, training plans, and new hire support
Support cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; Strong organizational and project coordination skills, with the ability to manage multiple priorities
Experience with calendar management, meeting coordination, and executive-level scheduling
Knowledge of GDPR and privacy policies or experience supporting compliance processes
contract management tools, Oracle, Microsoft Office/Teams)
Experience working with external partners, along with familiarity using AI and database tools
With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.
Comprehensive, multi-carrier program for medical, dental and vision benefits
Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan
Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs
Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
Health Savings, Health Care, Dependent Care and Commuter Spending Accounts
Geographic differentials may apply in some locations to better reflect local market rates.
If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact View phone number on click.appcast.io.
We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.