HR/Recruiting Generalist

Location 590 Naamans Rd, Claymont DE, 19703

Will support multiple locations and/or affiliates.

Human Resources Generalist Standard Position Description Section 2: Position Purpose The HR Generalist provides essential administrative, transactional, and compliance support to the HR team. This role ensures the timely and accurate processing of HR data, maintenance of employee records, onboarding documentation, and routine compliance activities across assigned affiliates.

The HR Generalist plays a critical role in delivering consistent and high-quality HR services by supporting the Director of HR, HRBPs, and Affiliate leaders, ensuring all administrative processes are executed according to Apis HR standards, policies, and the DSE Framework (Deliberate, Scalable, Efficient).

Section 3: Major Responsibilities HR Administration Process all HR lifecycle actions in ADP, including new hires, separations, job and pay changes, transfers, and status updates.

Maintain accurate and organized personnel files—digital and physical—according to Apis HR filing standards.

Complete employment verifications, badge requests, I-9 management, and document uploads.

Support new hire processing, ensuring all documents are collected, verified, and filed appropriately.

Assist with onboarding coordination, scheduling, and communication with new employees and hiring managers.

Ensure all HR documentation, checklists, and forms are accurately completed and stored in SharePoint/HRIS.

Compliance Support Assist in completing monthly personnel file audits in alignment with compliance checklists and state/licensing requirements.

Monitor compliance expirations (TB, clearances, licenses, annual training) and notify HRBP and site leaders for follow-up.

Prepare compliance reports and dashboards for review by the Senior HR Operations Specialist.

Ensure proper documentation for CARF, Medicaid, licensing audits, and affiliate-level reviews.

Maintain confidentiality of employee data and adhere to regulatory requirements and internal controls.

Operational & HR Team Support Serve as the first point of contact for routine HR inquiries from associates, managers, and affiliate partners.

Escalate complex issues to the HRBP as appropriate.

Support HR Operations in implementing new processes, SOPs, and standard templates.

Assist with HR project coordination including compliance initiatives, data clean‑up, onboarding campaigns, and employee record remediation.

Ensure consistency and accuracy in applying Apis HR policies, forms, and procedures across assigned regions.

Data Management & Reporting Input, validate, and update HR data in ADP, SharePoint, and HRIS platforms.

Run routine reports to support HR operations, compliance tracking, and onboarding updates.

Conduct quality checks to ensure accuracy of employee information and system entries.

Customer Service & Communication Provide timely, professional, and customer‑focused support to internal and external stakeholders.

Assist in communicating compliance reminders, onboarding instructions, and HR announcements.

Uphold Apis HR service expectations and maintain positive working relationships with affiliate teams.

ADHERE TO AND FOLLOW The By‑Laws of the Corporation and as set forth in the Articles of Incorporation

Section 6: Job Qualifications and Competencies Job Qualifications Indicate the minimum required education and years of experience. Include any required licenses or certificates.

Education and Experience Associate’s or Bachelor’s degree in HR, Business, or related field preferred.

1-3 years of HR administrative or HR generalist experience.

Familiarity with HR systems (ADP Workforce Now preferred).

Strong computer skills including Excel, SharePoint, and digital file management.

High attention to detail and commitment to accuracy.

Ability to manage competing priorities and meet deadlines in a fast‑paced, multi‑site environment.

Strong communication, professionalism, and customer service skills.

Section 7: Physical Demands and Working Conditions Physical Demands Maintain and abides by OSHA requirements and guidelines.

Observes all Fire and Safety Policies and Procedures.

Observes all Fiscal/Office/HR Personnel Policies and Procedures.

Observes all HIPAA Policies and Procedures and maintains confidentiality.

Attends all required and scheduled trainings and meetings.

Always maintain a professional demeanor and exercise good judgement in all areas of employment duties.

Vehicle Requirements Current driver’s license, driver registration and a functional vehicle.

Equipment Operations Telephone: Cellular - Multi‑line, Calculator, Copier, Fax, Computer.

Computer Software Applications Knowledge Has knowledge of each program.

Knowledge of Office software programs.

Additional Physical Requirements Individual must be able to meet physical requirements of the job: sitting at a meeting table or desk, reaching, lifting, bending, standing, stooping, twisting, climbing steps, driving a vehicle.

Environment(s) is modern, well‑lit office facilities in multiple locations.

Multiple levels of stairs with access by elevator.

Safety Knowledge Bloodborne Pathogens, Right To Know, HIPAA, Security Acts, Fire & Safety.

End of Job Description

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