Virtual EA

Education First is seeking an experienced Executive Assistant to join our mission-driven education policy consultancy. Education First relies on highly organized, resourceful, tech savvy, and collaborative Executive Assistants who thrive in a fast-paced environment and keep our leaders, projects, and team connected.

Reporting to the Senior Manager of Administrative Operations, Executive Assistants manage complex calendars, event and travel logistics, and budget tracking and expense reconciliation. This role balances two core functions: providing Executive Support to three senior leaders, while serving as the administrative and logistics lead for in-person and virtual client meetings, convenings and engagements. Additionally, you will support building internal culture and contributing to the Executive Assistant Team's goals, learning, and initiatives.
Own and drive calendar management for complex internal, client-based, and project-based scheduling
Field/triage requests from internal and external stakeholders

Manage end-to-end travel for the leaders you support
Serve as the first point of contact when travel disruptions occur
Ensure all receipts (ride-shares, meals, incidentals) are collected and expensed ensuring accurate project billing

~ Administrative & Logistics Lead
Serve as the Project Administrator, managing logistics for projects led by senior leaders
Manage end-to-end virtual logistics, including registration, participant management, breakout rooms, interactive polls, and real-time tech troubleshooting
Oversee in-person event operations, including venue and vendor sourcing, hotel booking, catering, supplies shipping, registration
Partner with project teams and travel agents to coordinate travel for event attendees and speakers, send event communications, and process expense reimbursements

Collaborate with Home Team leads on monthly meeting agendas and culture-building activities
Provide temporary coverage for other EAs on PTO/leave
Multi-Executive Mastery: You are a seasoned administrative professional skilled at supporting multiple senior leaders at once, each with their own projects, clients, and priorities, and you know how to juggle competing demands without dropping the ball.

Complex Operations & Logistics: You thrive managing conflicting priorities, cross-time-zone scheduling, end-to-end travel arrangements, and event/expense logistics.
Proactive Problem-Solving: You are a resourceful, self-motivated starter who anticipates barriers, takes initiative on critical projects, and delivers results autonomously.
Trusted Relationship Builder: You lead by influence, leveraging strong emotional intelligence and communication skills to build trust.
High Attention to Detail: You bring extreme organization and precision to deliverables, operations, and administrative functions.
Solutions-Oriented & Adaptable: You bring a service mindset to your work, staying flexible and customer-focused when priorities shift.
Tech-Savvy: You are fluent in standard administrative platforms (Google Workspace, MS Office, ClickUp, Calendly).
Gemini, Claude, Copilot) to streamline document generation, synthesize information, and boost productivity.
100% remote, U.Telework subsidy

• 20 PTO days, 11 holidays, and two firmwide shutdown weeks
• Medical, dental, vision and life insurance