Temp EA

True dedication to doing whatever it takes to help children & families succeed

When you come to work at Beech Brook, you become an integral part of a highly motivated, dedicated and hardworking team of professionals at one of Clevelands premier behavioral health agencies.

Executive Assistant

The Executive Office and Development Assistant provides high-level administrative and operational support to the Executive Office while providing essential administrative support to Beech Brook's Development and fundraising activities. The Executive Office and Development Assistant serves as a key administrative liaison between the Executive Office, Development, employees, Board members, donors, funders, vendors, community partners, and other external stakeholders. The successful candidate is highly organized, proactive, flexible, resourceful, and able to work independently while collaborating effectively with others. The position requires the ability to handle confidential and sensitive information with professionalism and discretion.

Manage the Raiser's Edge database, including gift entry, general updates, data maintenance, and routine quality control.

Complete monthly administrative tasks related to donations, online giving, and gift processing.

Assist with donor and fundraising reporting and other Development Department administrative needs.

Support the Development Department with special projects, donor communications, and fundraising initiatives as assigned.

Maintain confidentiality of donor information and ensure records are handled in accordance with agency policies and applicable requirements.

Executive Office & Administrative Support

Manage calendars and scheduling for the President & CEO and Executive Office, including internal and external meetings.

Serve as a primary administrative contact for the Executive Office, responding to inquiries and directing staff and external partners as appropriate.

Coordinate meetings, agendas, materials, correspondence, and follow-up activities.

Coordinate the review and routing of contracts, agreements, and other documents requiring executive review or approval.

Arrange travel for Executive Office staff, including airfare, hotels, ground transportation, conference registration, and related materials.

Coordinate and purchase approved airline travel for agency staff, seeking cost-effective options.

Prepare, copy, scan, organize, and distribute documents and materials.

Manage confidential and sensitive information in accordance with agency policies.

Provide administrative support for Board and committee activities as assigned.

Assist with special projects and other administrative initiatives as directed by the President & CEO.

Events & Operations

Support the planning and execution of agency meetings, events, and special functions ranging from small internal meetings to events serving more than 100 participants.

Assist with site selection, vendor research, obtaining bids, food and beverage planning, purchasing, logistics, and event administration.

Coordinate with Operations and other agency staff to ensure successful event execution.

Assist with agency-wide projects and provide temporary administrative support to departments as needed.

Travel to other agency locations or community sites when required.

Provide backup administrative support to other roles and departments as needed.

Serve as the administrative liaison with the state for Beech Brook's Continuing Education (CE) Provider program.

Coordinate the biannual CE Provider renewal process, including reviewing CE records from the prior 24-month period and compiling data for required reporting and analysis.

Register new and existing employees for required CPR training and renewals.

Work with CPR trainers to coordinate training, track expiration dates, and follow up with employees to ensure completion.

Assist Human Resources with other administrative and compliance activities as assigned.

Minimum of two years of experience providing administrative, executive assistant, development, or comparable support.

Excellent computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.

Experience with nonprofit fundraising databases or CRM systems.

Ability to handle confidential and sensitive information with a high degree of discretion.

Self-motivated, dependable, flexible, and resourceful.

Ability to work a flexible schedule, including occasional evenings and Saturdays.

Ability to travel between agency locations and other community sites as needed.

Experience providing executive-level administrative support.

Experience with Blackbaud Raiser's Edge or similar donor management software.

Experience with continuing education administration, compliance tracking, or credentialing systems.

Ability to prioritize competing demands and manage multiple projects simultaneously.

Professional demeanor and ability to interact effectively with employees, executives, Board members, donors, funders, vendors, and community partners.

Ability to quickly learn new software, databases, and technology systems.

Primarily office-based with occasional travel to agency locations and community sites.

May require occasional evening and Saturday work based on agency events and business needs.

Must be able to work a flexible schedule when necessary.

Must comply with all agency safety, confidentiality, and information security policies.

Employees are expected to demonstrate an understanding of the impact of trauma and its relevance to the children, families, and communities served by the agency, as well as its potential impact on employees and the workplace. Your support is helping children & families thrive!

It takes many partners who share our vision of a future where every child and family thrives to keep our mission alive.

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