Administrative Assistant/Bookkeeper Long Term Substitute

Yarmouth School Department

Administrative Assistant/Bookkeeper

Long Term Substitute Yarmouth High School Beginning on August 18, 2026 - November 16, 2026

General Job Description: The Administrative Assistant/Bookkeeper is responsible for maintaining the high school's student activity/student-oriented accounts and is the primary person to greet students and families and admit them to the building. In addition, this position supports the administration in general building operations during the academic day, especially in the area of attendance.

Reports To: YHS Principal and Assistant Principal

Skills/Attributes: Proficient in account management and specifically Quickbooks. Excellent "people skills" in interacting with all school community members. Problem solver who can find the right person to help resolve issues. Proficient computer skills, including the use of the Google Suite and school-wide information systems (PowerSchool).

Performance Responsibilities:

Maintains YHS student activity and student-oriented accounts.
Completes necessary reporting and communicates regularly with building and district administrators regarding account balances.
Processes deposits and reimbursements and prepares and distributes checks
Answers the telephone, greets visitors, refers people to the appropriate school personnel, gives messages to the appropriate persons, and answers questions
Coordinates communication with students, parents, and staff regarding discipline incidents and records incidents in PowerSchool.
Monitors and communicates student tardies and detention time.
Schedules appointments that take place in the office conference room.
Works with the school's administrative assistant team to complete office tasks.
Completes other work as assigned by administration.

The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 in four schools and is consistently recognized among the highest performing school districts in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district.

Application deadline: The position will remain open until a suitable candidate is found.

Apply

Vacancy posted 17 hours ago

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