Legal Secretary III

Legal Secretary III PositionWe are seeking an experienced Legal Secretary III to provide comprehensive administrative and secretarial support to attorneys within the Legal Department in Walnut Creek, CA. This role supports litigation matters and requires strong calendaring, document preparation, and trial support experience. This is a 100% onsite role.What We Are Looking For:Highly organized legal professional with strong litigation support experienceDetail-oriented with excellent time management skillsComfortable managing confidential legal filesStrong communicator who works well independently and collaborativelyProactive support partner to attorneys and legal staffKey Responsibilities:Calendaring & Case ManagementMaintain attorney calendars and tickler systemsSchedule meetings with clients, experts, attorneys, and co-counselCalendar court appearances, deadlines, and discovery datesReview and re-index mail in OnBase and calendar follow-up actionsLegal Document PreparationPrepare discovery, pre-trial, and trial documents for court filingTranscribe dictation and type from handwritten or draft materialsDraft correspondence, memos, pleadings, court forms, and reportsEnsure filings comply with court rules and proceduresAdministrative & Litigation SupportMaintain confidential electronic legal files with accurate documentationCoordinate all aspects of discovery for plaintiffs and defendantsAnswer and screen telephone callsContact clients to obtain requested informationProvide short- and long-term legal secretarial support as neededAssist and back up other legal secretariesAdditional SupportMaintain current knowledge of court rules and proceduresParticipate in department and company projectsPerform additional administrative and legal support tasks as assignedRequired Qualifications:High school diploma or GED7+ years of defense trial and litigation secretarial experience3+ years of recent California civil litigation experienceStrong trial preparation backgroundProficiency in Microsoft Word and legal softwareTyping speed of 70+ WPMStrong organizational and communication skills