Legal Secretary

Litigation Secretary PositionFreeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.The following set of success factors describe the characteristics of those who are successful in our Firm:• Helpful, Congenial, Personable, Positive• Unpretentious, Approachable, Respectful, Team Oriented• Accountable, Takes Ownership, Corrects Mistakes• Organized, Timely, Confidential, Responsive (within 24 hours)Essential Duties and Responsibilities:Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formattingPrepare and collect conflict of interest checks, open new files and maintain client filesMaintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importanceMake client and client-related appointments for attorneys as necessaryProfessional demeanor with all Firm's clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of serviceFamiliar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filingsAbility to organize and prioritize numerous tasks and complete them under time constraints with minimal supervisionProficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the positionProvide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff membersQualifications and Experience:Minimum two years litigation secretarial experienceExperience maintaining paperless files. iManage experience a plusKnowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil ProcedureMust successfully pass a background and drug screenWhat we offer you:Competitive compensationComprehensive benefits package, including medical, dental, and visionHSA and FSA plans available for employees and dependentsWork-life balanceGenerous PTO policy401K plan including a 3% Employer Safe Harbor contribution1.5% Profit Sharing contributionFirm paid life insurance and long-term disabilityEmployee Assistance ProgramYear-end bonuses and referral fee programsRegular firmwide socials and eventsPositive firm culture EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug?free workplace policy, which includes the ability to pass a pre?employment drug screen. Employees may be subject to reasonable?suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.