Executive Assistant III

The College of Law is hiring for an Executive Assistant III in Boise. This position provides high level administrative support to the Dean of the College and plays a central role in maintaining college operations. Position Overview Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as the first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents. Administrative and Operational Support Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator Coordinate complex travel, meeting and event arrangements Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors Project and Initiative Support Advise on agendas and meeting strategy, goals and outcomes Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders Advise on and help coordinate the strategic planning process Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit Represent the unit on university-wide committees as appropriate Information Gathering, Reporting and Communications Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed Develop draft communications such as talking points, speech scripts and responses to correspondence Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator Required Education High School Diploma or equivalent Additional Preferred Qualifications Associate’s or bachelor’s degree Experience directly supporting and assisting an executive-level administrator Demonstrated attention to detail Ability to manage multiple priorities simultaneously Organizing and prioritizing work to meet deadlines with highly accurate results Demonstrated leadership, organizational and decision-making abilities Developing, organizing and implementing administrative projects and procedures Working in an environment that requires adherence to strict confidentiality standards Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb Working in higher education Physical Requirements & Working Conditions None Pay Range $32.00 per hour or higher depending upon experience. FLSA Status Non-Exempt Employee Category Classified Appointment Type Fiscal Year Full Time/Part Time Full Time Funding and Visa Sponsorship A visa sponsorship is available for the position listed in this vacancy. Background Check Requirement Applicants selected as final possible candidates must be able to pass a criminal background check. EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities. Required Documents Resume/CV Letter of Qualification Optional Documents None. #J-18808-Ljbffr