Administrative Assistant

As part of our client's administrative staff, you will provide end-to-end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas. Responsibilities Provide administrative support to various Specialty & Primary Care VP, MDL’s. Efficiently handle calendar management and schedule meetings in various geographies and time zones, including meeting set‑up details and technology (Teams, A/V, connectivity, projection, technical assistance, and catering). Assist with coordination of ad‑hoc global administrative‑related tasks and departmental events (e.g., Face to Face team meeting arrangement, data management & events). Coordinate travel for domestic and international flights, hotels, transportation, visa/passport and itineraries; scan expense receipts and send offshore, adhering to policies and guidelines. Update travel profile (Concur). CERPS – Vendor & Supplier payment resolution for any T&E issues; chase invoices; raise purchase orders; process one‑time vendor payments; order office supplies, equipment, business cards. Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates. Onboard new employees – ordering and scheduling for new employees. Liaise with internal and external parties, national and international, to arrange individual and group meetings. Work closely with global group admins. Produce and create documents, presentations, spreadsheets. Regularly handle confidential information of major importance to GSK; a high level of discretion and integrity is required. Demonstrate experience taking initiative and acting independently without specific direction. Provide concierge support to teams (GSK systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.). Practice continued development by participating in educational opportunities and projects. Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value. Work together with and contribute to Operations functions/meetings and team initiatives. Manage Effort Tracking. Basic Qualifications High School Diploma 5+ years’ experience working as an Executive Assistant/Administrative or 5+ years as an admin/Assistant to a senior leadership team 5+ years’ experience supporting multiple people at leadership and management levels. Preferred Qualifications Associate or bachelor’s degree High degree of accuracy and attention to detail required. Highly skilled in the use of GSK systems for expense reporting, travel management, internal meetings, contract preparation and management, conference registrations, etc. Broad knowledge of GSK organization. Demonstrated experience in making decisions and showing initiative. Problem‑solving skills. Highly proficient computer skills, including expertise using Microsoft programs (Word, Excel, PowerPoint, SharePoint, Effort Tracking) and web conferencing. Understanding the needs of all relevant internal business clients and external contacts for stakeholders, and ability to work with them in a professional, service‑oriented manner. Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers. Demonstrates flexibility to adjust to the ever‑changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles. Practices strategic thinking and problem solving in high‑pressure situations using a high degree of initiative and foresight. Shows a high degree of accountability and integrity when dealing with confidential matters. Adopts a highly flexible approach to work and can manage competing priorities and diverse routines of stakeholders while remaining resilient and calm. #J-18808-Ljbffr