Accounts Payable Assistant
$20 - $25 per hourHCC Global Financial Products
Help us insure it Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our "Mind Over Risk" philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust. At our core, we are Always Advancing, driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow, using curiosity and smart working to anticipate what's next. With a culture rooted in Reaching Out, we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference. Role Overview Status: Non-exempt, Part-time (Benefits Eligible)
Hours Per Week: 30
Schedule: Monday-Friday; 6 hour day Tokio Marine HCC - D&O Group is seeking a highly organized, detail-oriented, dependable person. This role is well-suited for someone who takes ownership of their work, communicates effectively, and is interested in continuing to develop their knowledge of Accounts Payable systems, processes, and procedures. Under supervision, the Accounts Payable Assistant supports day-to-day accounts payable and claims payment activities, ensuring invoices and payment requests are accurately entered, validated, approved, processed, and reconciled. The role communicates with vendors, providers, insured members, customers, and internal departments to resolve payment-related questions and supports accounting and claims team requirements, reporting, documentation, and special projects. Key Responsibilities • Maintain vendor and payment documentation; route, scan, organize, and retain invoices and supporting records. • Set up invoices and claims payment requests; perform data entry and create payment vouchers using applicable accounting and internal software systems. • Code, review, and process invoices, validating required approvals, coverage and/or benefit limits, authorization requirements, and supporting documentation before payment submission. • Use internal tools and accounting systems to validate and cross-check data entries for accuracy and completeness. • Prepare and process payments, including electronic transfers, wires, and check runs, and match checks to supporting documentation as applicable. • Research payment-related issues and respond to inquiries from vendors, providers, insured members, customers, and internal departments. • Coordinate with other departments to resolve invoice, payment, approval, accounting policy, and procedural questions. • Maintain personal diaries, notes, follow-up items, and deadline dates to ensure timely completion of assigned work. • Review accounting ledgers, verify and post account transactions, and complete weekly, monthly, and quarterly accounts payable reconciliations as assigned. • Prepare journal entries as needed and support monthly and annual close activities. • Review employee expense reports from a compliance and accounting standpoint • Follow established work plans and timelines, meet deadlines, maintain a high level of accuracy and productivity, and comply with company policies, authorization requirements, and business controls. • Develop effective service relationships with internal and external customers and safeguard company information and assets. • As experience develops, assist with orienting or training less experienced employees when requested. Performance Objectives Within the First 30 Days • Training and Orientation: Complete mandatory training and become familiar with company policies, procedures, authorization requirements, claims/accounts payable workflows, and applicable accounting and internal software systems. • Role and Process Knowledge: Develop an understanding of invoice intake, claims payment processing, vendor/provider documentation, approvals, coverage and/or benefit-limit validation, payment methods, and escalation procedures. • Initial Task Execution: Begin handling basic accounts payable and claims-processing tasks under supervision, including invoice setup, data entry, scanning, routing, voucher creation, coding, approval validation, and data cross-checks. • Organization and Communication: Establish a reliable diary/follow-up process, meet assigned deadlines, and begin communicating professionally with team members and internal/external contacts regarding routine invoice and payment questions. Within the First 60 Days • Independent Task Execution: Manage a broader range of accounts payable and claims payment activities with reduced supervision, demonstrating accuracy, timeliness, and reliability. • Payment and Reconciliation Support: Process assigned electronic payments, wires, and/or check activities; review ledger transactions; participate in account reconciliations; and prepare supporting information or journal entries as assigned. • Issue Resolution: Research and resolve routine invoice and payment discrepancies and coordinate with vendors, providers, insured members, customers, and internal departments to obtain missing information or clarify requirements. • Claims and Accounting Support: Contribute to monthly reconciliation, client reporting, quality checks, documentation requirements, close activities, and ad hoc projects. • Process Improvement: Identify practical opportunities to improve workflow efficiency, documentation, controls, or error prevention and communicate suggestions to the supervisor/team. Within the First 90 Days • Full Competency: Demonstrate full working competency in assigned accounts payable and claims payment responsibilities, completing routine tasks independently, accurately, and within established timelines. • End-to-End Ownership: Take ownership of assigned invoice/payment processes from receipt and validation through payment processing, follow-up, reconciliation, and issue resolution, escalating exceptions appropriately. • Accounts Payable Mailbox: Assume joint responsibility for the Accounts Payable mailbox, responding to and routing invoice-related inquiries from vendors, providers, and internal departments in a timely and professional manner. • Controls and Close Support: Consistently follow authorization policies and business controls, support monthly/annual close and reconciliations, and report control issues or exceptions to the appropriate supervisor or manager. • Process/Project Ownership: Take ownership of designated processes or special projects, demonstrate initiative and sound organization, and contribute to team knowledge sharing or training support as appropriate. What You Bring
Hours Per Week: 30
Schedule: Monday-Friday; 6 hour day Tokio Marine HCC - D&O Group is seeking a highly organized, detail-oriented, dependable person. This role is well-suited for someone who takes ownership of their work, communicates effectively, and is interested in continuing to develop their knowledge of Accounts Payable systems, processes, and procedures. Under supervision, the Accounts Payable Assistant supports day-to-day accounts payable and claims payment activities, ensuring invoices and payment requests are accurately entered, validated, approved, processed, and reconciled. The role communicates with vendors, providers, insured members, customers, and internal departments to resolve payment-related questions and supports accounting and claims team requirements, reporting, documentation, and special projects. Key Responsibilities • Maintain vendor and payment documentation; route, scan, organize, and retain invoices and supporting records. • Set up invoices and claims payment requests; perform data entry and create payment vouchers using applicable accounting and internal software systems. • Code, review, and process invoices, validating required approvals, coverage and/or benefit limits, authorization requirements, and supporting documentation before payment submission. • Use internal tools and accounting systems to validate and cross-check data entries for accuracy and completeness. • Prepare and process payments, including electronic transfers, wires, and check runs, and match checks to supporting documentation as applicable. • Research payment-related issues and respond to inquiries from vendors, providers, insured members, customers, and internal departments. • Coordinate with other departments to resolve invoice, payment, approval, accounting policy, and procedural questions. • Maintain personal diaries, notes, follow-up items, and deadline dates to ensure timely completion of assigned work. • Review accounting ledgers, verify and post account transactions, and complete weekly, monthly, and quarterly accounts payable reconciliations as assigned. • Prepare journal entries as needed and support monthly and annual close activities. • Review employee expense reports from a compliance and accounting standpoint • Follow established work plans and timelines, meet deadlines, maintain a high level of accuracy and productivity, and comply with company policies, authorization requirements, and business controls. • Develop effective service relationships with internal and external customers and safeguard company information and assets. • As experience develops, assist with orienting or training less experienced employees when requested. Performance Objectives Within the First 30 Days • Training and Orientation: Complete mandatory training and become familiar with company policies, procedures, authorization requirements, claims/accounts payable workflows, and applicable accounting and internal software systems. • Role and Process Knowledge: Develop an understanding of invoice intake, claims payment processing, vendor/provider documentation, approvals, coverage and/or benefit-limit validation, payment methods, and escalation procedures. • Initial Task Execution: Begin handling basic accounts payable and claims-processing tasks under supervision, including invoice setup, data entry, scanning, routing, voucher creation, coding, approval validation, and data cross-checks. • Organization and Communication: Establish a reliable diary/follow-up process, meet assigned deadlines, and begin communicating professionally with team members and internal/external contacts regarding routine invoice and payment questions. Within the First 60 Days • Independent Task Execution: Manage a broader range of accounts payable and claims payment activities with reduced supervision, demonstrating accuracy, timeliness, and reliability. • Payment and Reconciliation Support: Process assigned electronic payments, wires, and/or check activities; review ledger transactions; participate in account reconciliations; and prepare supporting information or journal entries as assigned. • Issue Resolution: Research and resolve routine invoice and payment discrepancies and coordinate with vendors, providers, insured members, customers, and internal departments to obtain missing information or clarify requirements. • Claims and Accounting Support: Contribute to monthly reconciliation, client reporting, quality checks, documentation requirements, close activities, and ad hoc projects. • Process Improvement: Identify practical opportunities to improve workflow efficiency, documentation, controls, or error prevention and communicate suggestions to the supervisor/team. Within the First 90 Days • Full Competency: Demonstrate full working competency in assigned accounts payable and claims payment responsibilities, completing routine tasks independently, accurately, and within established timelines. • End-to-End Ownership: Take ownership of assigned invoice/payment processes from receipt and validation through payment processing, follow-up, reconciliation, and issue resolution, escalating exceptions appropriately. • Accounts Payable Mailbox: Assume joint responsibility for the Accounts Payable mailbox, responding to and routing invoice-related inquiries from vendors, providers, and internal departments in a timely and professional manner. • Controls and Close Support: Consistently follow authorization policies and business controls, support monthly/annual close and reconciliations, and report control issues or exceptions to the appropriate supervisor or manager. • Process/Project Ownership: Take ownership of designated processes or special projects, demonstrate initiative and sound organization, and contribute to team knowledge sharing or training support as appropriate. What You Bring
- High school diploma or equivalent required; associate degree in accounting, finance, business, or a related field preferred.
- 1-3 years of experience in accounts payable or a similar accounting support role.
- Strong teamwork and collaboration skills
- Competitive salary and comprehensive benefit package
- Strong learning culture with ongoing development opportunities
- Opportunities for growth and career advancement
- Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
- Basic life and disability insurance
- 401(k) plan with 6% company match
- 20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off
- Paid parental leave
- Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
- Student loan matching program
- Employee discount program
- An opportunity to do meaningful work and love what you do
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Accounts Payable Assistant in Farmington, CT vacancy
$52k - $67k
...Accounts Payable Specialist Salary : $52,000-$67,000 Our client, a culturally strong organization in the Greater Hartford Region, is seeking an Accounts Payable Specialist to join their team. What we like about this Accounts Payable Specialist role: Culturally strong...SuggestedCreative Financial Staffing
New Britain, CT4 days ago- ...Accounts Payable Specialist Job Summary The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for... ...purchase order amendments or stop-payment orders as needed. • Assists with accounting records and ledgers by reconciling monthly...SuggestedWork at officeLocal area
Atlantis Management Group
Berlin, CT2 days ago - Accounts Payable Specialist II Department: Accounting Employment Type: Full Time Location: Chester, CT Description The Accounts Payable Specialist... ...receipts, capital purchases and manufacturing services Assist in resolving price variances, receiving variances, and other...SuggestedFull time
$45k - $50k
...Accounts Receivable Specialist CFS is currently partnered with a client that is looking for a talented Accounts Receivable Specialist to join their team. Why work here? The Accounts Receivable Specialist will be rewarded with a strong compensation package and...SuggestedCreative Financial Staffing
Newington, CT4 days ago- ...Accounts Payable Staff Accountant- Bristol, CT60-65K Base SalaryResponsibilities:Preparing and maintaining financial records including expenses, receipts, and invoices.Reconciling bank statements and internal financial data accurately and effectively.Booking journal entries...SuggestedWork at office
Liberty Personnel Services, Inc.
Bristol, CT22 hours ago $22 per hour
...employees. If you're a highly organized accounting or payroll professional who thrives on... ...you. What You'll Do As an Accounts Payable & Payroll Specialist , you will play a... ...payroll accruals and benefit deductions. Assist with maintaining confidential employee...Hourly payWork at officeThe Village For Families & Children
Hartford, CT22 days ago- ...partnering with a well-established international moving and relocation company that's expanding and is looking to add an experienced Accounts Receivable & Collections Specialist to their Sterling, VA team. This is a hybrid position, offering a mix of office and home...Work at officeRemote workWork from homeRelocation
Alchemy Global Talent Solutions
Hartford, CT22 hours ago $22 per hour
...equity and alignment with market data. Job Summary Complete all Accounts Payable and Payroll functions to successfully issue payments to both... ...Audits payroll accrual balances and benefit deductions Assists in maintaining all Payroll and Accounts Payable files Serves...Hourly payFull timeWork at officeImmediate startFlexible hours$45k - $55k
...00 per year; Paid Time Off: 2 weeks vacation; Competitive benefits package (details available upon request). Responsibilities Accounts Payable & Accounts Receivable (AP/AR) Payroll processing through ADP (weekly payroll for 65-70 employees) Onboarding, interpreting reports...Permanent employmentTemporary workLocal areaMonday to Friday- Drive day-to-day Finance Department operations by managing accounts receivable activities, coordinating timely client follow-up, preparing... ...and ACH documentation and establish new client profiles for E‑Payables setup. Deliver audit reports promptly to LAAs and attorneys...Work at office2 days per week3 days per week
- ...Description YMCA of Greater hartford Job Description Job Title: Accounts Payable Administrator FLSA Status: Non-exempt Primary... ...a regular basis to address problems and concerns that arise. Assist as necessary in resolving problems and training staff to reduce...Live out
YMCA Of Greater Hartford
Hartford, CT2 days ago - ...Description: This role is ideal for a detail-oriented accounting professional who thrives in a mission-driven environment.... ...intellectual and developmental disabilities. The Finance Assistant - Accounts Payable Administrator works closely with the Finance Manager and...Full timeWork at officeMonday to Friday
- ...and general office administrative tasks. This role includes accounts payable, accounts receivable, payroll processing, bank account management... ...needed. Human Resources & Office Administration · Assist employees and maintain general HR benefit paperwork and...Full timePart timeWork at officeLocal areaImmediate start
$75k - $85k
...Bookkeeper to take ownership of day-to-day accounting operations, work closely with leadership... ...activities Process accounts payable and accounts receivable transactions... ...and general ledger reconciliations Assist with month-end closing procedures...Immediate startCreative Financial Staffing
West Hartford, CT3 days ago$66k
...Responsibilities of Bookkeeper Manage day-to-day accounting activities, including accounts receivable, accounts payable, and general ledger transactions . Prepare and post month-end journal entries and assist with the month-end close process. Assist with...Work at officeCreative Financial Staffing
Hartford, CT22 hours ago$65k - $75k
...Are you looking to continue building your accounting career with a company that values... ...Key Responsibilities Process accounts payable and accounts receivable transactions... ...card, and general ledger accounts Assist with invoice processing and payment administration...Creative Financial Staffing
New Britain, CT4 days ago- ...is seeking a Bookkeeper to support daily accounting operations across a portfolio of... ...transactions, reconciling accounts, and assisting with financial reporting in a collaborative... ...accounting transactions ~ Support accounts payable and accounts receivable activities ~...
Beacon Hill
Hartford, CT1 day ago $116.2k - $229.1k
...development or performance reviews.Experience leading client workshops and requirements sessionsThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience...Local areaVisa sponsorshipDeloitte
Hartford, CT1 day ago- ...2, your Area Of Responsibility will be as below: Participate in requirements gathering with stakeholders across business units and assist in validating specifications to ensure alignment with business objectives and ERP capabilities Contribute to solution architecture...Full timeTemporary workRelocation
Infosys Technologies
Hartford, CT2 days ago $25 - $30 per hour
...Qualifications Education & Experience: Associates degree or higher preferred. At least 1 year of experience in payroll, accounting, or administrative support Skills & Abilities: Skilled in using Microsoft Office applications effectively Exceptional...For contractorsWork at officeMonday to FridayFidelity Building Services Group
Hartford, CT1 day ago- ...preparation, reconciliations, and related activities. You will also assist with acquisition integrations, business changes, and system... ...support the monthly financial close.Reconcile payroll-related accounts.Understand various tax calculations and regulations.Review tax...Temporary workWorldwide
Finelite
West Hartford, CT4 days ago - ...We are assisting a client, in downtown Mobile, AL, in their search for a detail-oriented and dependable Entry-Level Payroll Specialist... ...is ideal for someone looking to build a career in payroll or accounting. The Payroll Specialist will assist with processing payroll accurately...Work at officeLocal area
FirstFour Staffing
Hartford, CT22 hours ago $55k - $65k
...retroactive pay adjustments as needed. Calculate and process PTO payouts and final pay as needed. Assist with payroll-related audits, reports, and accounting reconciliations. Support benefit-related payroll projects, withholdings, and reporting. Perform routine...Full timePropark Mobility
Hartford, CT22 hours ago- ...to support the Agency's needs by applying Generally Accepted Accounting Principles, its conventions and definitions in Payroll, Budgeting... ...file feed transmission or data errors with HRIS vendor Assisting in coordination of custom reports from HRIS system with HRIS vendor...
Community Renewal Team
Hartford, CT2 days ago - ...maintaining accurate records, coordinating payment activity, and assisting with core accounting tasks that keep the organization running smoothly. The... ...transactions accurately. • Coordinate accounts payable activities, including preparing entries, organizing invoice...Part time
Robert Half
Hartford, CT7 days ago $55k - $70k
Manufacturing/retail environment experience The General Ledger Accountant will play a vital role in delivering accurate fiscal results... ...implementation of process improvements External audit support Assist with controls compliance by ensuring that accounting procedures...Work at officeLocal area- ...manufacturing company located in Central Connecticut. Processing of Accounts Receivable, Accounts Payable and General Ledger. Essential Functions Accounts... ...term disability coverage when required. Understand and assist with unemployment filings, disability filings, benefits...Temporary work
- ...manufacturing experience you want to apply for this role. Key Responsibilities Enter, post, and reconcile General Ledger, Accounts Receivable and Accounts Payable transactions Perform routine account and payment reconciliations Prepare and review A/R and A/P aging reports...
- At Aline Accounting Partners , we’re building something special—a Tax & Accounting firm where YOU BELONG and where your career can thrive... ...returns. Process payroll, prepare and file payroll tax returns, and assist with payroll-related accounting as needed. Review client...
- ...QuickBooks Desktop to manage day-to-day accounting operations and ensure accurate financial... ...on a monthly basis. · Process accounts payable transactions, vendor invoices, purchases... ...recurring payments, and renewal transactions. · Assist with budgeting and forecasting processes...Temporary workWork at officeLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Payable Assistant. Be the first to apply!
Related searches
- accounts receivable Farmington, CT
- accounts payable receivable Farmington, CT
- accounts payable Farmington, CT
- sr accounts payable specialist
- entry level accounts payable assistant
- junior accounts payable specialist
- payable clerk
- senior accounts payable clerk
- accounts payable specialist
- accounts payable admin assistant