Human Resources and Office Coordinator

A financial litigation claims firm in NYC is seeking a Workplace Experience & HR Specialist. This dual-impact role manages daily office operations while supporting foundational HR tasks. You will serve as the central hub for our NYC headquarters—ensuring a welcoming workplace and providing seamless HR administration. Key Responsibilities

• HR Support: Serve as the primary contact for employee inquiries regarding benefits and policies. Manage HRIS records (data entry, status updates, audits), drive end-to-end onboarding and I-9 verifications, coordinate benefits enrollments, and maintain compliant employee files.

• Office Management: Direct front-desk operations, greet visitors, and handle mail/packages. Oversee office supplies, equipment, and vendor relations. Coordinate catering, team events, meeting rooms, and work directly with building management.

Qualifications

• 3+ years of office administration experience combined with 1+ years of HR support experience (ADP preferred).

• Bachelor’s degree preferred.

• Proficient in Microsoft Office (Excel, Word, Outlook) with the ability to quickly learn HR platforms.

• Exceptional communication skills, high attention to detail, and absolute discretion with confidential data.

salary: $31 - $33 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

A litigation finance and claims firm in New York City is seeking a key administrative partner to support two vital business functions: physical workplace management and daily HR operations.

In this dynamic, dual-impact role, you will be the central point of contact for the NYC office—managing on-site logistics, welcoming guests, supporting HR software administration, and guiding employees through onboarding and benefits processes.

HR Operations & Employee Support

• Serve as the primary contact for team inquiries regarding benefits, workplace guidelines, and employment policies.

• Manage HR software updates, including employee setup, record updates, status changes, and routine data audits (ADP experience preferred).

• Own the full onboarding life cycle: complete initial paperwork, perform I-9 verifications, request system access, and manage day-one logistics.

• Assist with health benefits, open enrollment periods, and employee life-event documentation.

• Maintain confidential digital employee records in compliance with legal and corporate standards.

• Assist with internal training logistics, company-wide policy rollouts, and engagement initiatives.

Experience: 3+ years in office coordination or administrative roles, plus 1+ years of hands-on experience supporting core HR tasks.

Education: Bachelor’s degree preferred.

Technical Skills: strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new HRIS systems.

Skills

• Human Resources
• ADP (1 year of experience is preferred)
• I-9 verification (1 year of experience is preferred)

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.