Office Manager

Our business is hiring an office manager to join our growing team. We’re looking to invest in a candidate who is interested in team leadership, upward mobility, and the opportunity to work in a fast-paced, high-energy work environment. You’ll be in charge of our administrative staff, oversee day-to-day operations, and ensure our business is running smoothly. If you’re a systems thinker with a passion for building the best team, start your application today! Responsibilities: • Facilitate office policies and procedures, ensuring they meet our organization’s standards • Perform additional human resources and office administration duties as needed • Manage office’s secretarial duties including leading day-to-day operations and overseeing administrative assistants • Liaise with customers, service providers, vendors, and contractors, acting as the main line of communication • Ensure office systems are efficient and effective including filing systems, schedules, budget, maintenance, and stock Operations Administrative Coordination • Maintain project timelines, milestones, and internal tracking systems • Coordinate documentation across departments and vendors • Support permitting and pre-development workflows • Organize project files, contracts, and client records • Track deliverables to ensure projects remain on schedule Scheduling Logistics • Coordinate installation schedules and vendor timelines • Assist with coordinating manufacturing delivery timelines • Track site readiness and milestone progress • Help manage internal calendars and workflow priorities Client Vendor Communication • Act as liaison between internal teams, subcontractors, and clients • Assist with updates, documentation requests, and scheduling coordination • Translate or assist Spanish-speaking clients or vendors when needed Financial Proposal Support • Assist with pricing calculations and proposal preparation • Support contract drafting and review coordination • Track cost estimates and internal budget data Qualifications: • 2+ years of management experience strongly preferred • Basic computer skills including experience with Microsoft Office • High school diploma, G.E.D. or equivalent • Displays strong communication, problem-solving, and time management skills Required Qualifications • Strong administrative and organizational skills • Strong math and analytical ability • Excellent written and verbal communication • Ability to manage multiple deadlines simultaneously • Highly detail-oriented • Comfortable learning new software and systems • Professional, reliable, and execution-focused Preferred Qualifications • Spanish-speaking ability • Experience in construction, development, manufacturing, or real estate • Experience working with contracts, proposals, or project coordination • Experience with scheduling or logistics coordination • Experience using CRM or project management platforms Traits of Successful Candidates • Naturally proactive and solution-oriented • Enjoy bringing structure to complex projects • Thrive in fast-growth environments • Strong sense of accountability and ownership • Strong follow-through and execution mindset Compensation: $60,000+ based on experience

• Operations Administrative Coordination • Maintain project timelines, milestones, and internal tracking systems • Coordinate documentation across departments and vendors • Support permitting and pre-development workflows • Organize project files, contracts, and client records • Track deliverables to ensure projects remain on scheduleScheduling Logistics • Coordinate installation schedules and vendor timelines • Assist with coordinating manufacturing delivery timelines • Track site readiness and milestone progress • Help manage internal calendars and workflow prioritiesClient Vendor Communication • Act as liaison between internal teams, subcontractors, and clients • Assist with updates, documentation requests, and scheduling coordination • Translate or assist Spanish-speaking clients or vendors when neededFinancial Proposal Support • Assist with pricing calculations and proposal preparation • Support contract drafting and review coordination • Track cost estimates and internal budget data

Compensation:
$60,000 per year