Office Admin Assistant

Office Administrator / AssistantWe are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.ResponsibilitiesGeneral Admin duties:Greet and screen callers and visitors and direct them to the appropriate person or areaAnswer & manage general incoming calls to the firm on company phone lines - listening to voicemails and following up as neededManaging company online faxingHandle admin & program-related mailings (Scanning, filing, & mailing)Handle supplies and the delivery of the company equipmentWork with Resource Director to make company office purchases as neededCreate, read, analyze, file, retrieve and organize organizational documents, invoices, and ordersPrepare monthly calendars, reports, and invoicesOrganize, reserve, and oversee conference room assignments.Coordinate lunches and dinners with business clients as directedGeneral office upkeepEmployee Onboarding / Ongoing / Offboarding Support:Facilitate Employee Email, Laptop, and AccessOrdering employee business card, and employee ID cardsSupport with offboarding admin tasksSupport employees by following up with ITServe as support on payroll support activitiesScheduling for a few Providers:Schedule, confirm, and reschedule appointments for our group of therapists.Report scheduling concerns to Program Director / Resource Mgt DirectorOther duties as assigned.RequirementsBachelor's degree in a relevant field; preferably healthcareProven work experience as an Office Assistant or Administrator (with scheduling experience).Previous experience in a doctor's office preferred.Knowledge & Proficiency in Microsoft Office SuiteExcellent verbal and written communication skills; must be a people personVery responsive & good problem-solving abilitiesKnowledge of basic office equipment such as copiers, fax machines, and printersOrganizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skillsHaving a working knowledge of Medicalincs HR platform (Bamboo HR) - preferredReliable transportation needed; 5 days a week in-person at our Silver Spring, MD officeOther duties may change at any time with reasonable notice. Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.About Medicalincs: Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.Our Mission: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!Our Philosophy: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!