Office Administrative Assistant

This position will play a crucial role in the front desk, assembling client packets and/or overseeing Freedom of Information Act (FOIA) requests, among other administrative tasks. This position requires a proactive, organized, and adaptable individual who can efficiently manage multiple responsibilities while maintaining a high level of accuracy and confidentiality. The ideal candidate will be eager to learn all aspects of office administration to provide comprehensive support as client and firm needs evolve. Responsibilities: • Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office. • Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines. • Prepare, organize, and manage documents, including reports, presentations, and client correspondence. • Facilitate communication across departments to support cross-functional tasks and initiatives. • Contribute to the enhancement of administrative processes and procedures for increased efficiency. • Assemble and distribute client welcome and final application packets for immigration cases. • Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments. • Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions. • Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review. • Maintain and update case tasks within the case management system, ensuring accuracy and timeliness. • Perform additional administrative duties as required, including handling immigration-related correspondence. Qualifications: • Bilingual - Spanish & English. • An Associate's degree or 1 - 3 years of experience in an administrative, clerical, or similar role, preferably within a legal or professional services environment. • Strong organizational skills and attention to detail with an ability to manage multiple tasks and deadlines efficiently. • Excellent communication skills, both written and verbal, and proficiency in using office software and technologies. • A proactive and adaptable team player with a positive attitude and a willingness to learn and contribute to team success. • A commitment to upholding the firm's values and mission in supporting immigrant rights and legal services. Compensation: $18 - $22 hourly

• Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office. • Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines. • Prepare, organize, and manage documents, including reports, presentations, and client correspondence. • Facilitate communication across departments to support cross-functional tasks and initiatives. • Contribute to the enhancement of administrative processes and procedures for increased efficiency. • Assemble and distribute client welcome and final application packets for immigration cases. • Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments. • Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions. • Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review. • Maintain and update case tasks within the case management system, ensuring accuracy and timeliness. • Perform additional administrative duties as required, including handling immigration-related correspondence.