Temp to Perm Administrative Project Coordinator

Administrative Project Coordinator (Temp-to-Perm)

Midtown Manhattan, NYC (Hybrid)

Temp-to-Perm | Non-Exempt

A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Project Coordinator to support cross-functional initiatives across communications, events, membership engagement, operations, and executive projects.

This is a newly created, temp-to-perm opportunity ideal for an administrative candidate who thrives in collaborative, fast-paced environments and enjoys wearing multiple hats. The role works closely with several internal departments rather than supporting one individual executive, making it an excellent opportunity for someone who enjoys variety, visibility, and broad organizational exposure.

Schedule & Work Model

• Hybrid schedule (3 days onsite, 2 days remote), hours are 9:00 AM 5:00 PM
• Office located on Park Avenue in Midtown Manhattan
• Occasional overnight travel for events/conferences (approximately 34 times annually)

Compensation

• Target permanent salary equivalent: $70K80K
• Comprehensive benefits offered upon permanent conversion

Key Responsibilities

• Coordinate projects, timelines, communications, and workflow across multiple departments and organizational initiatives
• Draft, proofread, and distribute communications including newsletters, announcements, event materials, and member correspondence
• Assist with website updates, email communications, social media coordination, and marketing support
• Coordinate meetings, agendas, presentations, project trackers, status reports, and operational documentation
• Support conferences, webinars, trainings, networking events, and special programs, including logistics and attendee communications
• Maintain organized digital filing systems, shared resources, and departmental documentation
• Assist with sponsorship coordination, vendor communication, invoice tracking, and special projects
• Serve as a professional point of contact for members, partners, sponsors, and stakeholders

Qualifications

• 35+ years of relevant experience in project coordination, administration, communications, nonprofit/association management, operations, marketing, or related fields
• Strong organizational skills with exceptional attention to detail
• Excellent written, verbal, and proofreading abilities
• Ability to manage multiple deadlines and priorities simultaneously
• Professional, polished, and collaborative demeanor
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Comfortable learning new technologies and digital platforms

Preferred Experience

• Exposure to events, sponsorships, communications, or membership engagement initiatives
• Familiarity with CRM systems, webinar platforms, CMS tools, or project management software
• Experience with Canva, Adobe Creative Suite, or social media platforms is a plus
• Prior experience within nonprofit, association, membership-based, or financial services environments preferred