Executive Assistant

Requirements Bachelors degree preferred Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships, problem solver Strong written and verbal communication skills Preferred knowledge of AI or LLM systems Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Ability to learn new systems Proactively addresses any challenges and able to anticipate upcoming needs 10+ years supporting a C level executive Highly proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint) What the job involves The RiverX team is looking for an Executive Assistant to support 2 Co-Heads of RiverX The right candidate must be a team player who is solution oriented, able to work in a fast-paced environment, and has a strong sense of urgency to all matters Strong organizational skills and ability to prioritize tasks is a must We are fully committed to the success and personal growth of our staff If you have the right skill set/experience, take pride in your work, and work with integrity, we can’t wait to meet you! Complete a broad variety of administrative tasks for both of the Co-Heads of RiverX including heavy calendar management, proactively managing scheduling conflicts, completing expense reports, budget management, booking domestic and international travel, composing and preparing correspondence that is at times confidential, high-level gate keeping, and various other ad hoc projects Provide a bridge for smooth communication between the Co-Heads of RiverX and the rest of the company Work closely and effectively with the other teams to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated Communicate effectively with internal RiverX teams on the Co-Heads behalf Assist with the preparation of materials for presentations Set and manage stakeholder expectations, both internally and externally Assist with budget management for the RiverX department Provide project updates to stakeholders as per demand and requirement Perform regular assessment of project execution to identify areas for improvement Track project performance periodically to ensure both short-term and long-term goals are met Handle confidential matters discreetly and professionally #J-18808-Ljbffr