Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Part-Time | In-Office | Opportunity for Growth

 

About the Position

Law Offices of Liddle & Liddle is seeking a dependable, organized, and detail-oriented Accounts Payable Specialist to join our accounting team. This part-time position will take primary ownership of day-to-day accounts payable operations while providing accounting and administrative support, including file maintenance, client account setup, and occasional accounts receivable assistance.

 

Our firm handles a high volume of client matters, but its accounts payable activity is relatively manageable. This allows the position to offer a variety of responsibilities and opportunities to develop additional accounting skills.

The ideal candidate is proactive, comfortable working independently, and takes pride in maintaining accurate financial records, identifying discrepancies, and ensuring accounting processes run smoothly.

 

Compensation & Schedule

 

·        Employment Type: Part-Time, In-Office

·        Weekly Hours: Approximately 20 hours per week  

·        Work Schedule: Monday-Friday | Flexible

·        Hourly Pay Range: $27-$30 per hour, based on qualifications and experience

·        Growth Opportunity: Potential for expanded responsibilities and hours as business needs evolve

 

Following an initial 90-day probation period, the successful candidate will be eligible for a compensation review based on demonstrated performance, accuracy, reliability, and the ability to independently manage assigned responsibilities. Wage increases are performance-based and are not guaranteed.

 

Accounts Payable – Primary Responsibility

·        Manage vendor invoice receipt, review, and accurate entry into QuickBooks Enterprise.

·        Request vendor statements monthly and reconcile them against recorded invoices, credits, and payments.

·        Investigate missing invoices, duplicate charges, unapplied credits, and billing discrepancies; follow through to resolution.

·        Maintain accurate vendor records, payment terms, supporting documentation, and accounts payable aging.

·        Monitor recurring subscriptions, services agreements, and automatic payments; maintain a schedule of expected charges and ensure timely, supported recording in QuickBooks.

·        Prepare payables for management review and payment approval; track approved payments and follow up with vendors as needed.

·        Assist with month-end account procedures and reporting.

 

Accounting Administration & File Maintenance

 

·        Enter and maintain client and case information in QuickBooks.

·        Organize and maintain physical and electronic accounting records, including accounting-side files for client matters involving trust funds.

·        File invoices, payment confirmations, and supporting documentation consistently and accurately.

·        Provide routine accounting data entry and administrative assistance and support process improvements.

 

Accounts Receivable Support & Cross-Training

 

·        Assist with QuickBooks customer and case record maintenance and billing-related file organization.

·        Provide occasional account receivable data entry and administrative support.

·        Learn the firm’s billing procedures over time to provide limited backup coverage during accounting staff absences or busy periods.

 

Qualifications

 

Required

 

·        Previous experience in accounts payable, bookkeeping, or accounting administration.

·        Strong attention to detail and organizational skills.

·        Familiarity with QuickBooks or comparable accounting software.

·        Proficiency with Microsoft Excel, Outlook, and general office applications.

·        Ability to manage recurring deadlines and follow through on outstanding items.

·        Strong communication skills and a professional approach when working with vendors and colleagues.

·        Ability to handle confidential financial and client information with discretion.

·        Comfortable working with both physical records and electronic filing systems.

 

Preferred

 

·        Experience with QuickBooks Enterprise.

·        Experience reconciling vendor statements and managing recurring payables.

·        Prior experience in a law firm or other professional services environment.

·        Familiarity with accounts receivable and client billing processes.

 

Previous law firm experience is helpful but not required. We are willing to train the right candidate on our firm-specific accounting and administrative procedures.

 

What We Are Looking For

 

We value someone who takes ownership of their responsibilities rather than simply completing assigned data entry.

 

The right candidate will be someone who:

 

·        Proactively identifies missing invoices and follows up until issues are resolved.

·        Maintains accurate, organized, and complete records.

·        Recognizes discrepancies and brings them to management's attention.

·        Can balance independent responsibilities with supporting a team.

·        Is adaptable and willing to learn new processes.

·        Understands the importance of accuracy, confidentiality, and accountability in a legal environment.

More About the Role

 

This is a part-time position with the opportunity for professional growth as the firm and its accounting department continue to develop.

 

You will work closely with management and the accounting team, taking ownership of accounts payable while gaining exposure to other areas of law firm accounting, including accounts receivable, client billing, and financial administration.

 

We are looking for someone interested in building a long-term professional relationship with our firm, with the potential to expand their responsibilities and hours as business needs evolve.

 

Interview Process

 

Our hiring process may include brief, experience-based accounting questions to better understand each candidate’s current knowledge and skill level. Prior experience is valued, but we also welcome motivated candidates who demonstrate strong organizational skills, attention to detail, and a willingness to learn.

Company Description

Liddle & Liddle was founded by Layne and George Liddle over 35 years ago and the firm has become well known in the field of Landlord-Tenant law for being successful and reliable. Our office represents everyone from small landlords, to major corporations, to management companies, to indigent tenants. We handle all aspects of the disputes that arise between a landlord and tenant. The firm has continued to grow and evolve with the changing legal landscape. We are looking for candidates as we expand to meet the increased demand for our services.

Company Description

Liddle & Liddle was founded by Layne and George Liddle over 35 years ago and the firm has become well known in the field of Landlord-Tenant law for being successful and reliable. Our office represents everyone from small landlords, to major corporations, to management companies, to indigent tenants. We handle all aspects of the disputes that arise between a landlord and tenant. The firm has continued to grow and evolve with the changing legal landscape. We are looking for candidates as we expand to meet the increased demand for our services.