Administrative Assistant

Company Description B&H Specialty Construction is a Florida-based, family-owned Design-Build General Contractor proudly serving the state since 2016. The company specializes in luxury residential and commercial building services, including custom homes, large-scale remodels, coastal and waterfront projects, and commercial improvements. B&H manages projects from concept to completion, providing full project management and tailored solutions for each client. Team members collaborate to deliver high-quality craftsmanship and efficient execution across diverse and detail-oriented builds.

Role Description The Administrative Assistant is a full-time, on-site role based in Sarasota, FL, supporting daily office operations for B&H Specialty Construction. This position handles phone calls and email correspondence, greets visitors, and ensures professional front-office communication. Day-to-day responsibilities include scheduling meetings, maintaining calendars, organizing project files, and preparing documents, reports, and basic spreadsheets. The role also involves clerical tasks such as data entry, filing, ordering office supplies, and coordinating with project managers and leadership to support ongoing construction activities. The Administrative Assistant contributes to a well-organized, efficient office environment and maintains a high standard of customer service for clients and partners.

Responsibilities

• Provide administrative support to company leadership and office staff
• Assist with day-to-day operational tasks and special projects
• Answer phones and respond to emails
• Organize and maintain digital and physical files
• Enter and update information in spreadsheets and company software
• Prepare, scan, print, and organize documents
• Assist with scheduling meetings and coordinating calendars
• Support basic accounting functions, including organizing invoices, receipts, and financial records
• Assist with accounts payable and accounts receivable documentation
• Help maintain subcontractor, vendor, and project documentation
• Order office supplies and maintain office organization
• Perform general administrative duties and complete tasks as assigned

Qualification

• ?Comfortable using a computer throughout the day
• Basic proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Good attention to detail
• Ability to learn new software and processes quickly
• Reliable, dependable, and able to follow directions
• Positive attitude and willingness to assist wherever needed
• Strong written and verbal communication skills
• Ability to multitask in a fast-paced office environment

Compensation & Benefits

• $40,000$50,000 annually, depending on experience
• Paid time off
• Paid holidays
• Opportunities for growth within the company
• Friendly, team-oriented work environment
• On-the-job training provided