ADMINISTRATIVE ASSISTANT III - 64061458

Requisition No: 885957 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT III - 64061458 Pay Plan: Career Service Position Number: 64061458 Salary: $1,730.77 Biweekly Posting Closing Date: 10/25/2026 Total Compensation Estimator

Tool Open Competitive Your Specific Responsibilities: This is a highly responsible and confidential specialized position performing a variety of complex, administrative and clerical/technical responsibilities to support the Medical Executive Director (MED) and Senior Community Health Nursing Director (SCHND). Assists with day-to-day administrative functions for the following programs; School Health, Healthy Start, Florida Breast and Cervical Cancer Program, Epidemiology, Tuberculosis, HIV, Family Planning, STI, Immunizations and satellite locations. The incumbent will need to possess proficient data entry and management skills including the ability to create reports, agendas, minutes, spreadsheets, calendars, workflows, and manage schedules. Incumbent will be responsible for inventory management through the ordering and returning of needed supplies for programs, ensuring all appropriate codes are applied to orders and communicates professionally with vendors and the business office. Prepares travel itineraries and vouchers for reimbursement of travel expenses. Responsible for maintaining all Memorandum of Agreements (MOA) between the Florida Department of Health and designated community partners. Will ensure that all MOAs are routed through the Department of Health (DOH) for review. Works closely with the SCHND and MED to establish student/clinic rotations and develops a schedule for schools. Assists the SCHND and MED with the recruitment process by scheduling and confirming interviews and creating interview packets for both in-person and virtual interviews. Coordinates service/repair for office equipment and submits maintenance and IT tickets for follow up. Submits purchasing card orders via Ariba for routing and approval. Assists Administration when Executive Assistant is on leave to transfer and triage phone calls, and data entry. Monitors and update Intranet Directory when necessary. Provides information of newly hired staff to SCHND and MED to enter into Supervisor’s Emergency Recall list. Maintains and updates Special Needs Shelter Emergency spreadsheet. Obtains updated information of all DOH staff to ensure that the Department has accurate staff information. Performs other related duties as assigned. RESPONSIBLE FOR TIMELY SUBMISSION OF TIME SHEET and EARS. Information Custodian responsibilities include maintaining information in accordance with state and federal statutes, rules, regulations and Department of Health Security Policy 3 associated Protocols and Procedures as it relates to information Custodian, Delegation of Authority. This responsibility is to be adhered to 100% of the time. Required Knowledge, Skills, and Abilities: Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of standard business formats and styles for letters and business forms. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communications. Knowledge of the methods of data collection. Skilled in typing. Ability to take and transcribe dictation using notes or a dictating machine. Ability to organize files and other records. Ability to compile and analyze data for administrative decisions. Ability to organize and maintain records management systems. Ability to perform basic arithmetic. Ability to use correct spelling, punctuation, and grammar. Ability to type letters, memoranda, and other standard business forms in correct format. Ability to multitask, operate general office equipment. Ability to handle telephone calls in a courteous and effective manner. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Qualifications: Minimum - Willing to perform emergency duties before, during and/or beyond normal business hours and/or day in the event of an emergency, disaster, or threat of disaster man-made or natural. Authorized to work in the United States without employer sponsorship Willing to physically come into the office daily and perform field work At least 3 years of experience working with Microsoft Office (Word, Excel, PowerPoint, and Forms Preferred - At least 3 years of Administrative Assistant or the equivalent, experience At least 3 years of experience in customer service Experience working and communicating with community partners Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the

Healthiest

State in the Nation. Values: I

nnovation: We search for creative solutions and manage resources wisely. C

ollaboration: We use teamwork to achieve common goals & solve problems. A

ccountability: We perform with integrity & respect. R

esponsiveness: We achieve our mission by serving our customers & engaging our partners. E

xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Florida Department of Health in Osceola The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.