Office Manager

Office Services Coordinator

We are seeking a reliable, service-oriented Office Services Coordinator to support our daily office operations and create an exceptional experience for employees, clients, and guests. This is an excellent opportunity for an organized and hands-on professional who enjoys a fast-paced environment and takes pride in maintaining a well-run workplace.

In this role, you will assist with office facilities, events, meeting support, mail services, inventory management, and employee experience initiatives. If you thrive in a role where no two days are the same and enjoy being the go-to person for office support, we'd love to hear from you.

Key Responsibilities

Office Operations & Facilities Support

• Maintain the appearance, organization, and readiness of office spaces, including conference rooms, kitchenettes, workstations, and shared supply areas.
• Set up and break down meeting rooms and common areas for meetings, trainings, events, and client visits.
• Support office moves, floor plan updates, workstation changes, and office improvement projects.
• Troubleshoot and coordinate repairs for office furniture, equipment, and workspace needs.
• Communicate with building management, maintenance teams, and vendors regarding service requests and facility needs.

Events, Meetings & Hospitality

• Coordinate and support office events, meetings, and employee activities.
• Manage room setup, catering, refreshments, vendor coordination, attendee support, and event cleanup.
• Assist leadership teams with meeting logistics and conference room preparation.
• Support large-scale meetings and events, including room reconfigurations and basic audiovisual assistance.
• Help coordinate on-site and off-site meetings, trainings, client meetings, and stakeholder events.

Mail, Shipping & Inventory Management

• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing shipments and shipping labels using various carrier services.
• Maintain employee mail distribution lists and mailbox assignments.
• Manage inventory of office supplies, kitchen supplies, toner, and other workplace essentials.
• Ensure supplies are stocked, organized, and readily available across office locations.

Employee & Guest Experience

• Assist with workstation setup for new employees, including coordination of office supplies and workspace readiness.
• Support employee offboarding by packing workstation items and preparing spaces for future use.
• Process employee badge and professional photos, including uploading information into internal systems.
• Provide front desk coverage as needed, including answering phones, greeting visitors, and supporting guest check-in/check-out.
• Deliver exceptional customer service to employees, clients, guests, vendors, and leadership teams.

Qualifications

Required

• High school diploma or GED.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Professional, customer-focused attitude with a commitment to delivering outstanding service.
• Ability to meet daily deadlines in a fast-paced environment.
• Ability to lift and move packages and office materials weighing up to 50 pounds.

Preferred

• Previous experience in office administration, office services, facilities support, hospitality, customer service, event coordination, or a related field.
• Experience supporting a corporate office environment.
• Familiarity with office equipment, mail services, and inventory management.

Job Type & Location: This is a Contract position based out of Minneapolis, MN.

Pay and Benefits: The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Minneapolis, MN.

Application Deadline: This position is anticipated to close on Jul 27, 2026.