Administrative Assistant

Administrative Assistant

Position Summary:
The Administrative Assistant provides general office and administrative support to ensure efficient day-to-day operations. This role assists with scheduling, communication, data entry, document management, customer service, and other clerical duties while supporting various departments as needed.

Key Responsibilities:

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and maintain documents, reports, and correspondence.
• Perform data entry and maintain accurate records and filing systems.
• Order and manage office supplies and equipment.
• Assist with meeting preparation, including scheduling, agendas, and materials.
• Process incoming and outgoing mail and deliveries.
• Support various administrative projects and departmental initiatives.
• Maintain confidential information with professionalism and discretion.
• Provide excellent customer service to internal teams and external contacts.

Qualifications:

• High school diploma or equivalent required.
• 1+ year of administrative, office support, or customer service experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• High attention to detail and accuracy.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.