Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant II Job Location: CHEEKTOWAGA New York 14227 Pay Rate: $19.32/hr. W2 Duration: 12 Months Shift Timings: 9:30AM to 1:30PM (M-F)

Job Summary The Administrative Assistant II provides advanced administrative and clerical support to multiple managers and departments in a fast-paced office environment. This role is responsible for coordinating meetings and travel arrangements, managing calendars, preparing documents and reports, maintaining records and databases, supporting departmental programs, and serving as a key point of contact for internal and external customers. The ideal candidate will have 1–2 years of administrative experience, strong organizational and communication skills, and the ability to manage multiple priorities with minimal supervision. Success in this role requires proficiency in Microsoft Office Suite, attention to detail, problem-solving abilities, discretion when handling confidential information, and a professional, customer-focused approach. Key Responsibilities: Manage calendars, meetings, travel arrangements, and event logistics. Prepare, proofread, and distribute reports, presentations, and correspondence. Maintain departmental records, databases, websites, filing systems, and inventory records. Process expense reports and assist with budget tracking. Answer phones, respond to inquiries, greet visitors, and provide administrative support. Research, analyze, and summarize information for reports and projects. Create and maintain spreadsheets, charts, graphs, and standard reports. Order office supplies and coordinate equipment repairs and services. Handle confidential information with professionalism and discretion. Support other departments as needed to meet business demands. Qualifications: High school diploma or equivalent preferred. 1–2 years of administrative support experience preferred. Intermediate proficiency in Microsoft Word, Excel, and PowerPoint. Strong organizational, time management, communication, and problem-solving skills. Ability to multitask, meet deadlines, and work effectively in a fast-paced environment. Professional demeanor with a customer-service mindset and attention to detail.