Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Woburn, Massachusetts. This is a Contract position suited for someone who is organized, responsive, and comfortable managing a wide range of administrative and front-desk tasks. The ideal candidate will help maintain an efficient workplace by handling communication, recordkeeping, and general office coordination with professionalism.

Responsibilities:
• Manage front-desk activities by greeting visitors, directing inquiries, and creating a welcoming office environment.
• Answer incoming calls, route messages to the appropriate contacts, and respond to routine questions in a timely manner.
• Perform accurate data entry and maintain organized electronic and paper records for easy access and tracking.
• Provide day-to-day administrative support such as preparing documents, scheduling meetings, and coordinating office tasks.
• Assist with general receptionist coverage and ensure shared administrative processes run smoothly throughout the day.
• Monitor office communications and help prioritize requests to support efficient team operations.• Previous experience in an administrative assistant, receptionist, or office support role.
• Strong ability to handle inbound calls professionally and communicate clearly with internal and external contacts.
• Proficiency in data entry with a high level of accuracy and attention to detail.
• Working knowledge of general administrative office procedures and standard business practices.
• Ability to manage multiple tasks, stay organized, and meet deadlines in a fast-paced environment.
• Comfortable using common office software, email, and basic computer applications.