Accounting Assistant (AP/AR)

Entry point into accounting with a PE-backed, tech-enabled logistics platform. Hands-on AP, AR, and intercompany work in QuickBooks Online, a direct line to the Accounting Manager, and a defined path to Staff Accountant. This Jobot Consulting Job is hosted by: Jamie Beene Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $25 - $30 per hour A bit about us: Our client was founded more than a decade ago and based in Denver, a PE-backed, tech-enabled logistics platform that helps multi-location businesses manage their distributed storage and inventory needs nationwide through one centralized solution. Why join us? Competitive Compensation: Competitive hourly rate (DOE) with overtime eligibility 401(k) with Company Match Comprehensive Benefits: Company-subsidized Medical, Dental, and Vision; employer HSA contribution; company-paid Life and Disability Insurance; additional voluntary benefits PTO & Paid Holidays Clear Career Path: Defined progression into a Staff Accountant role and on to senior accounting positions as the department grows Collaborative Work Environment: Join a growing accounting team with direct reporting to the Accounting Manager and real exposure to how the function runs Growth Backing: Private equity support fueling continued investment in our people and platform Job Details Key Responsibilities and Duties Accounts Payable Receive, verify, and enter invoices; match invoices to purchase orders and receipts in QuickBooks Online Assist with scheduling and executing payments via check, ACH, wire, and virtual card Request, collect, and track vendor W-9s, including the annual refresh for expiring or changed vendors Securely collect and verify vendor banking details under established controls Resolve invoice discrepancies and handle vendor inquiries Support annual 1099 preparation by validating vendor records and tax ID information Accounts Receivable Create and send accurate invoices based on contract terms Record incoming payments, apply them to the correct accounts, and upload bank files Monitor aging reports, follow up on overdue invoices, and escalate late payments Resolve billing discrepancies and reconcile customer accounts Prepare AR metrics including aging reports and DSO Intercompany Support Support cost allocations across entities Create and post intercompany invoices, ensuring both sending and receiving sides are recorded Perform monthly and quarterly reconciliations of intercompany AP/AR accounts Monitor and clear imbalances so differences are resolved by set deadlines Document Management & Close Support Maintain the accounting documentation repository so invoices, receipts, statements, and schedules are filed and retrievable Build and maintain the monthly close folder structure, indexing support to the correct period Keep records audit-ready so documentation requests are fulfilled without reconstruction Complete assigned pre-close checklist items and report status to the Accounting Manager Gather documentation for external audit, tax filings, and compliance requests Maintain vendor and customer contact records in the accounting system Process incoming accounting mail and route correspondence; support ad-hoc team projects Qualifications Needed: High school diploma or equivalent required; coursework or a degree in accounting, finance, or business is a plus Prior experience in bookkeeping, accounts payable, accounts receivable, or accounting administrative support strongly preferred Experience or strong background in invoice entry, PO and receipt matching, payment application, and vendor record maintenance Working proficiency with Microsoft Excel and Microsoft 365 Exposure to QuickBooks Online or another ERP accounting system preferred Proven ability to manage recurring deadlines and keep records organized to an audit-ready standard Ability to handle confidential financial and vendor banking information with discretion Clear professional written and verbal communication with vendors, customers, and internal teams Experience supporting multi-company or multi-entity organizations is a plus Interest in building a long-term career in accounting Interested in hearing more? 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