Coordinator-- Nurturing Childhood Faith Through the Arts (NCFTA)

Job Description

Job Description

Nurturing Childhood Faith Through the Arts

Job Title: Coordinator- Nurturing Childhood Faith Through the Arts (NCFTA)

Department: Religion & Philosophy, Music & Theatre Supervisor: NCFTA Project Director, NCFTA Artistic Director

Role The NCFTA Coordinator will provide logistical support to keep the various efforts of the NCFTA Initiative running smoothly, with clear communication, and strong synergy among relevant Bethel departments.

This position is entirely grant funded through Lilly Endowment, Inc., and is set to fund from the date-of-hire until the expiration of the grant cycle. The NCFTA Initiative grant project is set to expire on June 30, 2029, upon which time the employee contract will be terminated. In the event of grant renewal, a contract extension may be offered, pending review and approval by Supervisor & Senior Manager and exemplary performance on the job.

Essential Functions

• Maintain supportive relationships through BU staff, the Music and Theatre Departments, and communicate regularly with faculty from Religion & Philosophy Department
• Ensure compliance of all activities, projects, and staffing with University policies and procedures
• Assist in coordinating digital content for social media
• Regularly maintain database and website for purposes of NCFTA. The database will be sortable by a variety of categories, including, but not limited to: alumni of various NCFTA activities, current participants, donors, youth pastors, worship pastors, students, student staff, etc. The website will be maintained in accordance with BU needs and special projects.
• Serve as the "Agent of First Impressions" for all who interact with NCFTA
• Support the administrative needs of NCFTA, including hiring paperwork of student workers for NCFTA
• Regular, punctual attendance as required by the supervisor based on department needs.
• Maintain schedules throughout each NCFTA project or activity (rooms, instructors, ensemble rehearsals, etc. and post notifications).
• Credit card tracking and approvals for NCFTA Faculty/Staff
• Process Expense Reimbursements for NCFTA Cohort Churches, NCFTA Faculty & Staff
• Process contracts, travel arrangements, as needed, (airfare, hotel, car rental) etc. for visiting guest artists
• Support the Project Director and/or Artistic Director of NCFTA with administrative tasks related to compliance, generating grant documents, and mailing grant-related documents.
• Attend to and maintain all priorities outlined by the grant narrative
• Performs other duties as assigned by Principal Investigators

Responsibilities

• Prioritize and create environments conducive to the spiritual transformation of children and all NCFTA initiative participants
• Collaboration with Cohort churches, providing support for sub-grants and providing regular points of contact throughout the year for grant project leaders
• Facilitates networking and recruitment of NCFTA initiative participants
• Manage all details related to the execution of well-run events and programs
• Support marketing efforts for all grant-related events
• Work in collaboration with the Project Director, Principal Investigators, and BU staff to ensure that all activities, events, and special programs make satisfactory progress toward NCFTA's Outcomes and Performance Indicators
• Development of appropriate assessment strategies, ensuring quantitative and qualitative data collection for NCFTA events and activities; this will include data collection from participating grant Cohort churches
• Manage the budget for all programs, seeking sustainability through good stewardship of expenditures and seeking increased revenue
• Ability to travel for peer-learning, grant-related research, collaborations, marketing, etc.
• Recommend to the NCFTA Principal Investigators any solutions related to improving the programs of the initiative
• Directly oversee the hiring, training, and work of staffing and programs related to NCFTA
• Attend to and maintain all priorities outlined by the grant narrative
• Performs other duties as assigned by Principal Investigators

Performance Expectations

• Maintain a posture of humility, self-motivation, and wisdom in all interactions with others.
• Work collaboratively with administrators, faculty, and staff.
• Uphold the mission of the University by abiding by the personal and academic policies and procedures and the University's Covenant of Lifestyle.

Knowledge, Skills, and Abilities

• Associate's degree or equivalent education and experience.
• Two years of administrative experience, preferably in ministry, education, or grant-related experience.
• Skilled in written and verbal communication, administrative and organizational tasks, and interpersonal interaction.
• Strong analytical and problem-solving ability.
• Need an ability to prepare and present reports and updates.
• Abilities to handle a large grant budget

Other Skills

• Able to work independently, organized, detail-oriented, cheerful, flexible, and willing to follow instructions, both verbal and written.
• Take pride in representing Bethel University

Physical Requirements

• Physical capability to lift equipment up to 30lbs and push heavy equipment on castors (less than 200lb)

About Bethel University

The mission of Bethel University, affiliated with the Missionary Church denomination, is to be a community of learners building lives of commitment for leadership in the Church and world. Bethel's liberating academic programs challenge the mind, enlarge the vision, and equip the whole person for lifelong service.

Launched in 1947, Bethel is urban situated in the northern Indiana region hosting 250,000 residents, seven colleges (including Notre Dame), the 2nd largest shopping district in the state of Indiana, 15,000 businesses, 50 parks, and beautiful riverwalk developments in South Bend and Mishawaka. Resort venues on Lake Michigan are 45 minutes away. The university community is composed of about 1,500 traditional and adult/graduate students from 35 states, 90 students born outside the United States, and 225 full-time employees. Bethel also hosts more than 8,000 guests annually to arts productions, 25,000 annually in conference services, and many thousands of community members in support of 40 national athletic championships.

Bethel's 20,000 alumni occupy 49 states and 64 world areas and enjoy a medical school acceptance rate double the national average, 100% job placement rate in Nursing whose program was ranked No. 7 in the United States, a Top 4% finish nationally in competitive math performance tests, and 100% pass rate every year on the national performance standard for a unique academic major in American Sign Language.

For more information visit our website at

Bethel University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle Covenant and to enforce a religiously based statement of responsibilities for all University employees. Women and minorities are encouraged to apply. Bethel University, as an educational institution operating under the auspices of the Missionary Church, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).