Temporary - Administrative Assistant

Job Description

Job Description

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

We're seeking a Temporary Administrative Assistant to support the Portland, Oregon office with day-to-day operational and clerical needs, five days per week. The role is expected to start at 6-8 months, with an opportunity for reevaluation based on business needs and performance. Responsibilities include general office support, coordination with internal teams, scheduling, document management, and assisting with special projects as needed. This position is ideal for a detail-oriented professional who can adapt quickly and provide reliable administrative support in a fast-paced environment.

Responsibilities

• Administrative duties such as business letters, shipping, answering phone, filing, coordinating office events, coordinating with corporate office and making the office a pleasant fun environment
• Formatting specifications, and creating contracts
• Assist engineers and office staff with requested tasks
• Organize catering for meetings, classes, and special events
• Maintain all office and kitchen supplies inventory
• Make sure conference rooms, printer room and kitchen is organize and neat at all times
• Clean kitchen, fridges, & water the plants
• Distribute mail and prepare all packages using On-Trac, US Mail, FedEx, UPS, etc.
• Approve invoices for all office supplies
• Deliver materials to client and run errands as needed basis
• Maintain database of marketing materials, when needed
• Help with office logistics and staff moves
• Welcome new hires by rolling out the red carpet of hospitality
• Assisting with the production of statements of qualifications, proposals, presentations and other marketing materials, or assist with such efforts
• Working closely with principal(s) and project managers designated to assist specific marketing activities including research for potential project leads, budgets, and relationships
• Gathering, formatting and maintaining accurate, up-to-date firm marketing information including staff bios, project descriptions, and other information for marketing purposes

Requirements

• Background in Business Administration, Marketing, Communications, Journalism, English, or related experience
• 1-3 years of Administrative Assistant experience in an office or professional services environment (A/E preferred)
• Strong editing, proofreading, and problem-solving skills
• Ability to multitask while supporting VPs, project managers, and technical staff; interest in proposal and marketing support
• Friendly, approachable team player comfortable wearing multiple hats
• Strong writing and verbal communication skills with excellent organization and attention to detail
• Proficient in Microsoft Office programs
• Working knowledge of Adobe Creative Suite and basic graphic tools
• Familiarity with project or database systems such as Deltek Vision/Vantagepoint
• Proactive, resourceful, and able to manage competing deadlines
• Flexible to work overtime as needed for proposals and project deadlines

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

Benefits

• The typical base salary range for this position is $49,000.00 - $64,000.00, annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, Paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks. To learn more click here.

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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