Meeting/Conference Support Specialist

Meeting/Conference Support Specialist

ProSidian is a Management and Operations Consulting Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. We help forward-thinking clients solve problems and improve operations. With a reputation for its strong CONUS/OCONUS practice spanning six solution areas, ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Human Capital.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value.

ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at

Job Description

ProSidian Seeks a Meeting/Conference Support Specialist in Rockville/Bethesda/Washington, DC area to support an engagement for a medical research agency in the Department of Health and Human Services whose primary purpose is to make important discoveries that improve health and save lives, increase Americans' life expectancies by providing medical information to organizations across the nation and abroad, and promote research to enhance health, reduce illness, and reduce disability.

The ProSidian Engagement Team Members work to provide Meeting/Conference support for approximately forty-one (41) meetings and conferences throughout the year. The Meetings/Conferences will provide research and information regarding Neurological Disorders and Strokes to participants and must be both effective and engaging. Candidates are expected to provide support including, but not limited to, checking in registrants and streamlining the check-in process, answer general event questions, assist speakers and participants throughout the duration of each meeting/conference, and ensure the overall fluidity of the event.

This is a Engagement Team addition to the project. Meeting/Conference Support Specialist Candidates shall work to support requirements for Program Support and primary role is to lead and execute ProSidian's effort in assisting the National Institutes of Health's mission by:

• Providing Meeting/Conference Support services for approximately 41 events per year throughout the 5-year contract period
• Assisting participants and sponsored participants in arriving at the event location, checking in for the event, finding locations for lunch and/or breaks, and return to the airport or hotel
• Providing on-site support throughout the duration of each conference, which range between 1 and 3 days in length
• Providing any support required by the NIH to promote the effectiveness of the Meetings/Conferences

Professionals in this role should be adept and experienced in assisting with conferences, meetings, or other similar events including, but not limited to, assisting with check-in and registration desks, handing out materials to up to 500 participants, answering logistical questions regarding the event space, surrounding area, restroom location, and other potential questions, assisting with setup of the event space, and assisting with take-down of the event space at the close of the event. Candidates will be expected to conduct themselves in a professional manner, assist fellow ProSidian team members throughout each event, and remain on-site, when required, throughout the duration of the meeting/conference.

Qualifications

The Meeting/Conference Support Specialist shall have consecutive employment in a position with comparable responsibilities within the past two (2) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

• At least 2 years' experience required. Minimum Education/Experience: Bachelor's degree in event planning, event management, communication, or other related field preferred.
• Demonstrated success managing medium- to large-scale face-to-face meetings, conferences, and other events
• Proven project management skills, and ability to work with diverse and high skilled personnel in fast-paced team environment
• Experience leading or participating in a project of similar bandwidth
• Excellent oral and written communication skills in English
• Intermediate to advanced skills in Microsoft Office applications, primarily Word, Excel, and PowerPoint
• Highly collaborative team player with willingness to pitch in as needed and ability to work on tight deadlines at times
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.

LOCATION: Work shall be conducted at the Rockville/Bethesda/Washington, DC area

• U.S. Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.

Core Competencies

• Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership ability to guide and lead colleagues on projects and initiatives
• Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation persistent in pursuit of quality and optimal client and company solutions
• Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization ability to manage projects and activity, and prioritize tasks

Other Requirements

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

Benefits and Highlights

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs.
• Group Dental Health Insurance Benefits: