Executive Assistant to the Head of School

Responsibilities Maintain a comprehensive system for tracking, prioritizing, and advancing the responsibilities of the Head of School’s office, ensuring timely completion of commitments. Organize and maintain the Head of School’s calendar, including scheduling appointments, distributing reminders, and ensuring the Head is prepared with relevant documents and planning time. Partner with the Head of School to steward time thoughtfully, aligning the calendar with institutional priorities, evaluating requests, and protecting time for strategic work. Serve as a welcoming and effective representative of the Head of School’s office, greeting guests, assisting with the communication calendar, and supporting the planning of special events such as the end‑of‑year luncheon for faculty and staff, the holiday lunch for administration, and Commencement. Organize and maintain digital and physical files, employee contracts, and other confidential documents and sensitive information; assist with creation of relevant documents, records, spreadsheets, and presentations. Serve on the Calendar Committee, working with other staff members to ensure school events are properly scheduled, facilities reserved, and plans are appropriately socialized. Assist in planning and coordinating school events, such as board meetings, parent‑teacher conferences, and community gatherings; arrange logistics, prepare materials, and provide on‑site support as needed. Coordinate travel arrangements for the Head of School, including reservations of flights, accommodations, and transportation; prepare itineraries and ensure all travel plans align with the school’s schedule and budget. Ensure meetings are purposeful and well‑prepared, with clear agendas, materials, and follow‑through on decisions and action items. Serve as a primary point of contact for inquiries directed to the Head of School; screen and prioritize incoming calls, visitors, and correspondence, providing appropriate responses or routing to the relevant parties. Manage and support the Head of School’s correspondence, tracking responses to ensure timely, thoughtful communication; maintain systems to monitor outstanding communications and ensure appropriate follow‑up. Support the Head of School on special projects and initiatives, such as strategic planning, accreditation, and fundraising campaigns; conduct research, gather data, and provide administrative assistance as required, including managing reconciliation and reporting of expenses. Coordinate the work of the Board, working with the Chair of the Board, committee chairs, and the Head of School to create a schedule of meetings and oversee logistics for their success, anticipating needs related to Board work. Requirements Proficiency with Google Workspace and Microsoft Office. Bachelor’s degree preferred, with a minimum of 3 years of experience in administrative support roles; experience supporting senior leadership in a complex organization is strongly preferred. Excellent organizational skills and attention to detail. Strong written and verbal communication abilities. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility to adapt to changing priorities and deadlines. Demonstrated ability to manage multiple priorities, exercise sound judgment, and work proactively in a fast‑paced environment. Previous experience in an educational setting or nonprofit organization is a plus. Compensation This is a 12‑month position with six weeks of vacation that comes with a comprehensive benefits package. It will begin during the summer of 2026. The expected base salary range is $80,000–$120,000, commensurate with experience. Grace Church School is an Equal Opportunity Employer. We believe that equity and inclusion are core values that enhance learning. Our commitment to antiracism, equity, and belonging calls for all faculty members to promote a culture of dignity and belonging for everyone at Grace by recognizing and honoring the unique gifts of its students, families, faculty, and staff. We encourage applications from candidates with broad and diverse backgrounds and from individuals of all races, nationalities, identities, and beliefs. #J-18808-Ljbffr