Billing and Administrative Support Specialist
MoboTrex
Primary Objective The Billing and Administrative Support Specialist supports the Accounting department, with a primary focus on invoicing, filing, and collections. This role is well organized, works independently with little supervision, maintains a positive attitude, contributes positively in a team environment, and is comfortable working in a fast-paced industry with short timelines. Duties and Responsibilities Invoicing & Billing
- Generates invoices using QuickBooks software.
- Ensures invoices are generated in a timely manner.
- Processes credit card transactions.
- Performs invoice collections, following up on outstanding balances as needed.
- Document & Records Management
- Handles filing, copying, and scanning of documents.
- Supports small projects and performs other administrative duties as assigned or requested.
- High degree of accuracy and attention to detail.
- Ability to work both collaboratively and independently.
- Proficient in Microsoft Office Suite and Google applications; QuickBooks experience required.
- Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines.
- Reliable in work and attendance; comfortable working with little supervision.
- Clear written and verbal communication skills, particularly for collections follow-up; positive attitude and a strong team contributor.
- High school diploma or equivalent required; additional coursework in accounting or business administration preferred.
- 1+ years of experience in billing, invoicing, accounts receivable, or a related administrative role preferred.
- Experience with QuickBooks and credit card payment processing a plus.
- Prolonged periods of being on feet, kneeling, and bending.
- Must be able to lift up to 35 pounds.
- Frequent use of hands for keyboard operation, filing, and document handling.
- Office-based in Livermore, CA; standard business hours with occasional flexibility during high-volume billing periods.
- Fast-paced environment with short timelines and shifting priorities; works closely with the Accounting team and interfaces with customers regarding invoicing and collections.
Vacancy posted 4 days ago
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