Administrative Assistant

Direct message the job poster from Hedy Holmes Staffing Services Supervisor @ Hedy Holmes | l get things done! Position: Administrative Assistant Schedule: Monday - Friday 8am-5pm Location: Livermore, CA Job Duties include but are not limited to: Checking work orders that are turned in to the scheduling department. Print out work orders sent in by email from project managers and customer service Collecting and preparing work orders that will be sent out from the front office. Collect ‘Quality Control Sheets’ from the front office Send out work orders via Microsoft Outlook. Send out receivers, signed work orders, job site notes, and pictures of job sites to project managers Communicate via emails and properly label emails for effective flow of information. Collect Sign offs for Customer Service Department. Send Sign offs to Customer Service Department. File Sign offs to Customer Service Department. Provide ETA’s for Customer Service Department. Use RFMS for reports and scheduling Use Adobe Acrobat Reader Use Microsoft Word Generate reports on Microsoft Excel from bulk data provided by RFMS Data entry on Microsoft Excel (sign offs turned, pictures of material left behind) Turn in Excel Sheet of weekly numbers for meetings Turn in work orders to Billing Department Answer calls from installers, project managers, front office. Log defective materials that are turned in and keep it organized Send out supplementary work orders, down time, extra floor prep, and work order revisions etc. Communicate with project managers. (defective material issues, material shorts, needed materials to complete projects, job site not being ready, material approval for floor prep etc.) Communicate information that needs to be relayed from the project manager to the contractor. (details that need to be corrected, CBI’s that are pending, parking instructions, safety etc.) Qualifications: Minimum 2 years recent Administrative experience. Data Entry experience MS Office Knowledge Seniority Level Associate Employment Type Full-time Job Function Administrative Industries Construction Referrals increase your chances of interviewing at Hedy Holmes Staffing Services by 2x #J-18808-Ljbffr Hedy Holmes Staffing Services