Accounts Payable Specialist

Job Description

Job Description

Job Description

This part-time Accounts Payable Specialist role focuses on scanning, reviewing, and processing invoices in an automated environment while ensuring accurate sales and use tax treatment. You will support a highly experienced accounting team, handle vendor and employee inquiries, and help maintain efficient accounts payable operations in a flexible, mostly work-from-home setting.

Responsibilities

• Scan invoices that are not received electronically into the automation system.
• Review and analyze invoices for accuracy, completeness, and proper coding.
• Process invoices within an automated and electronic invoice processing environment.
• Route invoices electronically to the appropriate approvers for timely approval.
• Ensure sales and use tax is charged or accrued correctly, including for complex taxing locations.
• Review vendor statements to identify and resolve discrepancies or missing invoices.
• Respond to vendor and employee inquiries in a timely and professional manner.
• Collaborate with the accounts payable team to support processing of approximately 28,000 invoices annually, with a majority handled electronically..

Essential Skills

• At least 1 year of accounts payable experience.
• Ability to scan, review, and process invoices accurately and efficiently.
• Understanding of sales and use tax concepts and the ability to ensure proper tax charging or accrual.
• Basic proficiency in Microsoft Excel (no pivot table creation required).
• Ability to respond promptly and professionally to vendor and employee inquiries.

Work Environment

This role offers a highly flexible, part-time schedule, generally ranging from about 20 to the mid-30s hours per week, depending on invoice volume and team needs. The days and hours are very flexible; for example, an 8 a.m. to noon schedule works well, and other arrangements are also acceptable. Wednesday mornings are typically required, and Mondays and Fridays are preferred for initial training. The position is extremely hybrid and mostly work-from-home, with a maximum of two days per week in the office; many weeks involve one or no in-office days. The office space is modern, spacious, and well-appointed, providing a comfortable environment when onsite. You will work within a small, collaborative team consisting of two Accounts Payable Specialists and an Accounts Payable Lead, supporting a long-tenured accounting group known for its stability, flexibility, and strong benefits and perks. The team processes approximately 28,000 invoices per year, with about 70% handled electronically, using Infor LN as the ERP system and MHC as the accounts payable module. The culture emphasizes open communication, asking questions, and supporting one another to avoid costly mistakes and maintain a positive, people-focused environment.

This is a Contract position based out of Maple Grove, MN.

The pay range for this position is $25.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Maple Grove,MN.

This position is anticipated to close on Jul 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.