Executive Assistant- Product Development

Job Summary:

** This role can sit in either San Francisco, CA or Glendale, CA and is required to be on-site 4 days/ week.**

About the Role & Team

Technology is at the heart of Disney’s past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientists, and more – all working to build and advance the technological backbone for Disney’s media business globally.

The team marries technology with creativity to build world-class products, enhance storytelling, and drive velocity, innovation, and scalability for our businesses. We are Storytellers and Innovators. Creators and Builders. Entertainers and Engineers. We work with every part of The Walt Disney Company’s media portfolio to advance the technological foundation and consumer media touch points serving millions of people around the world. This role will support the SVP of Product Development and other executives in the organization, as well as provide backup support to other assistants as part of an Executive Assistant team.

Here are a few reasons why we think you’d love working here:

• Building the future of Disney’s media: Our Technologists are designing and building the products and platforms that will power our media, advertising, and distribution businesses for years to come.

• Reach, Scale & Impact: More than ever, Disney’s technology and products serve as a signature doorway for fans' connections with the company’s brands and stories. Disney+. Hulu. ESPN. ABC. ABC News…and many more. These products and brands – and the unmatched stories, storytellers, and events they carry – matter to millions of people globally. 

• Innovation: We develop and implement groundbreaking products and techniques that shape industry norms, and solve complex and distinctive technical problems.

What You Will Do:

Coordinate and perform a broad range of complex administrative, operational, and project support activities for senior leaders within Disney Entertainment & ESPN Product & Technology. Independently manage executive calendars, travel, communications, meetings, events, presentations, reporting, and department operations while maintaining the highest levels of professionalism, discretion, and attention to detail. Serve as a trusted partner to executive leadership, provide mentorship and guidance to fellow Executive Assistants, help establish and document team best practices, and deliver backup support across the executive assistant team as needed.

Responsibilities:

Calendaring, Travel & Expenses, Correspondence

• Manage complex executive calendars, including scheduling appointments, meetings, travel, registrations, and related logistics with minimal oversight.

• Plan and coordinate large-scale meetings, programs, and events involving multiple stakeholders, international travel, technology requirements, accommodations, catering, and other logistical needs.

• Serve as a primary point of contact for internal and external inquiries, exercising sound judgment in screening, prioritizing, redirecting, and responding to communications, including those of a highly confidential nature.

• Draft and edit sensitive correspondence, communications, and materials requiring discretion, initiative, independent judgment, and knowledge of organizational priorities.

• Support global travel needs, including collecting and processing documentation associated with visa applications.

• Maintain office equipment, supplies, and inventory to ensure efficient day-to-day operations.

• May represent the department in meetings and prepare briefing materials, presentations, and supporting documentation as needed.

Meeting & Project Support

• Provide administrative and project coordination support for departmental initiatives, programs, and projects, including managing schedules, calendars, milestones, timelines, action items, deliverables, and stakeholder communications.

• Coordinate program and project meetings and events, including presenter scheduling, registrations, accommodations, meeting materials, food and beverage arrangements, and other logistical requirements.

• Manage small-scale projects and special assignments of moderate scope and impact, ensuring timely execution and follow-through.

Documentation & Reporting

• Create, maintain, and distribute reports, presentations, proposals, spreadsheets, databases, dashboards, and other business materials using information compiled from multiple sources.

• Analyze and track data trends and produce accurate reporting to support executive decision-making, planning, and operational effectiveness.

Required Qualifications:

• At least five (5) years of executive or business support experience, including experience supporting senior executives in a fast-paced, high-pressure environment.

• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Preferred Qualifications:

• Working knowledge of Mac Operating Systems

• Proficiency in Project Management tools such as Airtable, Smartsheet, or Asana

• Proficiency with AI-powered productivity and workflow tools (e.g., Microsoft Copilot, Claude, or similar platforms).

Education:

Required: High school diploma

Preferred: College degree

The hiring range for this position in San Francisco, CA is $87,000.00 to $116,600.00, and in Burbank, CA is $79,400 - $106,400 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.