Executive Assistant

Job Description Job Description

** ESSENTIAL FUNCTION/DUTY: **

The Executive Assistant, or Personal Executive Assistant, provides high-level administrative and strategic support to the Executive Leadership team, helping manage their time, priorities, and communications efficiently. ** EXECUTIVE ASSISTANT DUTIES AND RESPONSIBILITIES: ** Manage executives' calendars, appointments, and meeting schedules. Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. Screen phone calls, emails, and correspondence, responding on behalf of the executive when appropriate. Prepare reports, presentations, meeting agendas, and other business documents. Organize and coordinate meetings, conferences, and special events. Take meeting minutes and track action items to ensure timely follow-up. Maintain confidential files, records, and sensitive information with discretion. Prioritize incoming requests and resolve scheduling conflicts. Serve as a liaison between executives, employees, clients, vendors, and external stakeholders. Monitor deadlines and ensure executives are prepared for meetings and presentations. Conduct research and compile information for business decisions and projects. Assist with budget tracking, expense reports, and invoice processing. Coordinate office operations and support administrative projects as needed. Manage correspondence and maintain accurate filing systems. Handle special projects and perform additional duties assigned by the executive. ** Key Skills ** Excellent organizational and time-management skills Strong written and verbal communication High level of professionalism and confidentiality Proficiency in Microsoft Office Suite and Google Workspace Calendar and travel management Problem-solving and decision‑making abilities Attention to detail and accuracy Ability to multitask and prioritize effectively Interpersonal and customer service skills Adaptability in a fast‑paced environment

** EDUCATION AND/OR EXPERIENCE: **

Associate's or bachelor's degree Experience supporting senior leaders or C‑suite executive Proficient in Microsoft/Google Office Suite Experience producing management‑level reports Understanding of information security At least five years’ experience working with people from various ethnic, economic, and educational backgrounds, both as colleagues and as clientele Candidate must feel comfortable engaging in community‑based services and organizations Experience developing and retaining relationships with other service providers Proven Crisis intervention training or knowledge Ability to demonstrate critical thinking Requires mobility to work with a community‑based caseload. Ability to maintain assigned community and home‑based services. Ability to work effectively with diverse individuals and groups3–7+ years of administrative or executive support experience #J-18808-Ljbffr Roseland Ceasefire Project