Executive Assistant

North Bethesda, MD, (1-4 days/month in office)

$34-35/hour during contract period

Conversion salary: $70,000-$75,000

The Choice is partnering with a public health nonprofit- we are seeking an experienced Executive Assistant for a temporary-to-hire opportunity supporting the organization's Chief Communications & Marketing Officer.

This is an excellent opportunity for a proactive, polished administrative professional who enjoys serving as a trusted partner to executive leadership while helping keep projects, priorities, and operations running smoothly. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Responsibilities

Executive Support

• Manage a complex executive calendar, scheduling meetings and coordinating logistics
• Prepare presentations, reports, correspondence, and executive materials
• Coordinate travel arrangements and process expense reports
• Organize internal and external meetings, including agendas and meeting materials
• Record meeting minutes for board committee meetings as needed

Project & Department Coordination

• Maintain project trackers and monitor deadlines across the Communications & Marketing team
• Track items requiring executive review, approval, or follow-up
• Assist with departmental reporting, KPI tracking, and status updates
• Coordinate vendor outreach during proposal and bid processes
• Provide administrative and project support for communications, marketing, and digital initiatives
• Help coordinate timelines for major organizational events and annual publications

Budget & Operations

• Assist with annual budget planning and monthly budget tracking
• Monitor invoices and expenditures and ensure timely approvals
• Support financial administration for departmental projects
• Help develop and maintain systems that improve departmental efficiency and organization

Qualifications

• Bachelor's degree or equivalent professional experience
• 5-7 years of executive or senior-level administrative support experience
• Experience supporting C-suite or executive leadership strongly preferred
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with budget tracking, expense reporting, or financial administration
• Outstanding organizational skills and ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Experience in a nonprofit environment is a plus
• Familiarity with communications, marketing, or project management teams is preferred