Administrative Coordinator

Administrative Coordinator

As an Administrative Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities:

• Management System with scheduled courses. Ensure the confidentiality and security of all training-related data.
• Coordinate certificate training programs: Assist in the planning, scheduling, and coordination of certificate training programs conducted by PTI Academy. This includes managing participant registrations, facilitating trainings, preparing training materials, and ensuring smooth logistical arrangements.
• Administrative support: Provide administrative support to the PTI Academy team, including maintaining training records, managing course evaluations, and preparing reports.
• Communication: Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders. Respond promptly and professionally to emails, phone calls, and other forms of communication.
• Facility management: Oversee the maintenance and organization of the office and training rooms, ensuring they are clean, well-stocked, and equipped with necessary resources. Coordinate with relevant departments to address any facility-related issues.
• Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history.

Qualifications:

• Associate’s degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Knowledge of event planning and logistics coordination is a plus.

10% Travel Required This is an in-office, full-time position.