Administrative Specialist 2

Job Title

The incumbent of this position will report to the 911 Unit within the Office of Interoperable and Emergency Communications (OIEC).

Duties

Duties include but are not limited to the following:

• Discusses and clarifies proposals with program managers.
• Monitors and tracks progress on 911 units projects and deliverables to ensure schedules and timelines are maintained and deadlines are met. Conveying adjustments to timelines to leadership as necessary.
• Obtains and develops information to plan, prepare, and justify proposed and projected expenditures.
• Prepares recommendations, summaries, and justifications for submission to the Office of Administration and Finance.
• Arranges for special training in response to management, program, and staff needs.
• Conducts special studies and research about issues and programs and prepares reports and recommendations.
• Oversees equipment and space needs and prepares space utilization plans in relation to the 911 Unit.
• Clarifies and interprets policies and procedures and assures policies and procedures are available for and sent to affected individuals and programs.
• Act as a liaison between OIEC and Grants Program Administration (GPA) for 911 specific related grants.
• Write or draft technical reports, Requests for Proposals, Requests of Qualifications, policies or other documents associated with programs or assignments.
• Assists the Project Coordinators in establishing and maintaining personal contacts with public safety answering point (PSAP) officials, attorneys, associates and staff in suggesting solutions in resolving problems and explaining, interpreting and enforcing pertinent laws, regulations, policies and procedures.
• Assists with the critical functions of the NYS Interoperable and Emergency Communications (SIEC) Board as it relates to 911 within the State of New York.
• May be assigned to supervise and administer projects or parts of projects within the 911 unit.
• Liaisons with human resource unit for employee administrative items and hiring needs within the 911 Unit.
• Prepares written materials, reports, including brochures, reports, and other materials for the 911 Unit.
• Supervise lower level staff as required.
• Travel is required, approximately 25%.
• Other duties as assigned.

Minimum Qualifications

NON-COMPETITVE:

A Bachelor's degree from a regionally accredited college or university or one recognized by the New York State Education Department as following accepted educational practices plus three years relevant experience. Experience should be in a governmental office environment, with supervisory duties and responsibility for substantial work product.

Substitutions:

A master's degree may substitute for one year of relevant experience.

A Juris Doctor may substitute for two years of relevant experience.

A Ph.D. may substitute for three years of relevant experience.

Additional Comments

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.